Finance Operations Coordinator

Grainger Businesses • Lake Forest, IL

1d • Hybrid

About The Position

The Finance Operations Coordinator provides essential operational, administrative, and logistical support to both the Internal Audit (IA) and Investor Relations (IR) teams. This role ensures seamless coordination of Audit Committee (AC) activities, investor meetings, regulatory workflows, material preparation, and cross‑functional communication. The coordinator supports high‑visibility workstreams that strengthen financial governance, enable Board readiness, and enhance investor engagement.

Requirements

• 3+ years administrative or coordination experience in Finance, Legal, Audit, or Executive Support — Required
• 3+ years supporting multiple executive leaders and/or departments — Required
• Strong attention to detail, organizational skills, and ability to manage multiple concurrent deadlines.
• Excellent communication skills and comfort interacting with executives, committees, and external stakeholders.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams).
• Ability to handle confidential and sensitive information with discretion and reliability.

Nice To Haves

• 3+ years experience working with Board‑level materials, compliance processes, or investor communication workflows — Preferred

Responsibilities

• Coordinate all Audit Committee logistics, including materials preparation, document routing with Legal, meeting setup/cleanup, and assembling/distributing books and packets.
• Plan and execute FACS‑related events (Learning Series, annual picnic, and other functional activities), including scheduling, vendor engagement, and onsite support.
• Manage hospitality needs for AC meetings and Finance events, including lunches, breaks, and other meeting support.
• Schedule, organize, and support investor roadshows, conferences, and 250+ annual external investor meetings, including travel, itineraries, lodging, and leadership attendance.
• Support earnings‑related workflows, including prerecordings, webcast logistics, analyst callbacks, and quarterly/annual press release coordination with Legal and Controllership.
• Create departmental POs, coordinate with vendors, and ensure timely/accurate payments across Audit and IR; maintain departmental systems and expense tracking, including routine reporting for operational and budget oversight.
• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics; support travel planning for leaders and team members.

Benefits

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed