Operations & Executive Coordinator

WET Design•Los Angeles, CA

About The Position

Operations & Executive Coordinator – Legacy / WET Care About WET WET is the world leader in kinetic water feature innovation, engineering, and manufacturing—with over two hundred installations worldwide, including icons like the Fountains of Bellagio and The Dubai Fountain. By combining artistry, engineering, and precision manufacturing, WET transforms water, fire, fog, and ice into unforgettable experiences that redefine public spaces and inspire millions. Our Objective At WET Legacy / WET Care, our mission is to maintain and elevate world-renowned water features, ensuring they perform at their peak through disciplined operations, technical excellence, and seamless logistics. We convert operational complexity into flawless execution—delivering reliability, beauty, and impact every day. Role Summary As Operations & Executive Coordinator, you will serve as a key connector across WET’s Legacy / WET Care division—balancing operational logistics with high-level administrative support. This hybrid role is approximately 80% operations coordination and 20% executive support for a Vice President overseeing manufacturing and global service initiatives. You’ll manage technical scheduling, travel, and project documentation while also supporting executive priorities ranging from meeting coordination to strategic follow-up. This position is ideal for someone who excels at multitasking, thrives in fast-paced manufacturing or service environments, and enjoys keeping leadership and teams moving in sync.

Requirements

5+ years in operations, manufacturing, or project coordination; experience supporting senior leadership strongly preferred.
Strong organizational and problem-solving skills with the ability to manage shifting priorities and multiple projects.
Effective communicator, equally comfortable with technicians, management, and clients.
Proven experience managing travel logistics, budgets, and vendor coordination.
Proficient in Microsoft Office (Excel, Outlook, Teams); experience with Smartsheet, QuickBooks, or ERP systems a plus.
Highly reliable, resourceful, and energized by detail-oriented, hands-on work.

Nice To Haves

experience with Smartsheet, QuickBooks, or ERP systems a plus.

Responsibilities

Plan, organize, and manage complex service schedules and technical logistics for global water feature maintenance and repair.
Coordinate travel, lodging, and field service arrangements, ensuring on-time deployment and efficient execution.
Review, process, and track invoices, deposits, and purchase orders in partnership with Finance.
Maintain up-to-date contracts, project files, and documentation in coordination with Legal and internal teams.
Capture action items and follow up on progress across internal meetings and client communications.
Support process improvement initiatives, resource planning, and performance tracking to enhance operational efficiency.
Provide direct administrative and project support to the Vice President of Legacy / WET Care.
Manage calendars, prepare materials for meetings, and coordinate team sessions and executive travel.
Draft correspondence, consolidate status updates, and assist in preparing presentations or reports.
Ensure key initiatives and communications from leadership are tracked and executed effectively.
Handle confidential information with discretion and professionalism at all times.