Operations Executive Assistant (TS/SCI Clearance Required)

NextGen Federal Systems•Charlottesville, VA

23h

About The Position

NextGen Federal Systems is seeking a highly experienced Operations Executive Assistant to provide senior-level administrative and operational support to our Intelligence Community (IC) customer. The selected candidate will directly support directorate-level operations leadership, ensuring seamless execution of administrative, reporting, security, and travel coordination functions in a fast-paced mission environment.

Requirements

Minimum of 7 years of administrative experience
Minimum of 3 years supporting directorate-level operations
Expert-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Working knowledge and understanding of DoD processes and terminology
Demonstrated experience supporting senior operational leadership in a secure government environment
Strong written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities in a high-tempo operational setting
Active TS/SCI clearance required

Nice To Haves

Experience supporting Intelligence Community organizations
Familiarity with DARTS, DTS, APACS, clearance processing, and foreign travel coordination
Experience supporting operational reporting and budget tracking functions

Responsibilities

Provide senior-level administrative and operational support to directorate-level leadership
Serve as a primary administrative liaison for operations leadership and internal stakeholders
Assist the customer in meeting office security requirements
Review, coordinate, and track internal and external staff clearance and nomination packages
Prepare staff summary sheets, Memorandums of Agreement (MOA), operational correspondence, and official documentation
Develop and update office-level Standard Operating Procedures (SOPs)
Manage Defense Travel System (DTS) travel arrangements and ensure compliance with Joint Travel Regulations (JTR)
Maintain and oversee tasking systems, including the Administrative Requirements Tasking System
Coordinate in-processing and out-processing for government staff and contractor personnel
Manage leadership calendars, schedule meetings, and coordinate conference logistics
Coordinate office supply orders and serve as vehicle coordinator, maintaining logs and required vehicle reporting
Maintain internal files, classified records, and operational documentation
Catalog, file, and track Intelligence Information Reports (IIRs) and operational reporting products
Collect and submit Significant Action Reports (SAR) and Weekly Action Reports
Disseminate critical operational information to Communities of Interest (COI)
Collect and prepare operating reports and track budget expenditures
Develop presentations, read-ahead books, charts, graphs, and narrative information for operational reporting
Screen incoming correspondence and determine appropriate action
Review outgoing correspondence and reports to ensure proper format, grammar, and coordination
Support data transfer and removable media procedures in accordance with security protocols
Utilize the Aircraft and Personnel Automated Clearance System (APACS)
Ensure compliance with the Foreign Clearance Guide (FCG) and coordinate country and theater clearance requests
Advise travelers on Combatant Command travel requirements, including official passports and visas
Maintain awareness of evolving theater travel requirements and regulations