Executive Assistant (TS/SCI Clearance Required)

NextGen Federal Systems • Charlottesville, VA

1d

About The Position

NextGen Federal Systems is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to our Intelligence Community (IC) customer. The selected candidate will support a full range of administrative operations while working directly with senior leadership and security personnel in a fast-paced mission environment.

Requirements

• High School Diploma or equivalent required
• Minimum of 3 years of administrative experience
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge and understanding of DoD processes and terminology
• Experience supporting senior leadership in a secure government environment
• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Ability to manage multiple tasks in a high-tempo operational setting
• Active TS/SCI clearance required

Nice To Haves

• Experience supporting Intelligence Community organizations
• Familiarity with DARTS, DTS, APACS, and clearance processing procedures
• Experience with security office coordination and foreign travel requirements

Responsibilities

• Provide executive-level administrative support to customer leadership
• Assist the Office of Security (SEC) Special Security Officer (SSO) in meeting office security requirements
• Review, coordinate, and track internal and external staff clearance and nomination packages
• Prepare staff summary sheets, Memorandums of Agreement (MOA), and official correspondence
• Update and develop office-level Standard Operating Procedures (SOPs)
• Facilitate Defense Travel System (DTS) travel for government personnel
• Maintain the DIA Administrative Requirements Tasking System (DARTS)
• Coordinate in-processing and out-processing for government staff and contractor personnel
• Manage conference room scheduling, appointments, and senior leadership calendars
• Coordinate office supply orders and serve as vehicle coordinator, including maintenance of vehicle logs and required reporting
• Maintain internal files and records management systems
• Catalog, file, and track Intelligence Information Reports (IIRs) and storyboards
• Collect and submit Significant Action Reports (SAR) and Weekly Action Reports
• Disseminate pertinent information to Communities of Interest (COI)
• Collect and prepare operating reports and budget expenditure data
• Assist in preparation of presentations, read-ahead books, charts, graphs, and narrative reports
• Screen incoming correspondence and determine appropriate action
• Review outgoing correspondence to ensure proper formatting, grammar, and coordination
• Support data transfer and removable media procedures
• Utilize the Aircraft and Personnel Automated Clearance System (APACS)
• Ensure compliance with and dissemination of the Foreign Clearance Guide (FCG)
• Coordinate submission of Country and Theater Clearance requests and advise travelers on Combatant Command travel requirements, including official passports and visas
• Maintain awareness of current theater travel requirements and Joint Travel Regulations (JTR)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED