Operations Coordinator

Blockworks • New York, NY

2d • $75,000 • Remote

About The Position

Blockworks is an information platform that sits at the center of the crypto industry. We transform raw, complex data and facts into actionable research, trusted alpha-driven insights, and world-class events. The result is transparency and confidence. We enable investors, operators, and institutions to see past the noise, make better decisions, and drive the industry forward. Who You Are: You’re a hyper-organized, proactive operator who thrives in fast-moving environments. You love bringing structure to chaos, keeping teams aligned, and ensuring details never slip. You’re the person people rely on when calendars get messy, information needs to flow, or a dozen moving pieces all need to land at once. People trust you because you follow through — nothing falls through the cracks on your watch. You enjoy creating order, maintaining systems, and supporting teams so they can focus on what they do best. You anticipate needs before they arise, spot problems early, and take pride in polished execution. You’re excited about podcasts, media, or crypto (bonus if all three), and you want to play a key operational role in a team where strong coordination is the backbone of everything we do. What You’ll Do: As an Operations Coordinator, you’ll support the podcast team, as well as the broader organization, with scheduling, coordination, communication, and operational execution that keeps our shows and teams moving quickly and effectively. Every day will look a little different, but in general, you will do things like: Scheduling & Calendar Management: You’ll own internal and external scheduling for podcast recordings, managing availability, time zones, and guest logistics. You’ll keep shared calendars accurate, up to date, and conflict-free. Manage the Production Calendar: You’ll maintain accurate production timelines, coordinate recording schedules, track deadlines, and keep the broader podcast calendar organized so episodes move through the workflow smoothly and on time. Professional Communications: You’ll send timely, polished communication to podcast guests, partners, sponsors, and internal stakeholders across email, Slack, Telegram, and social platforms. You’ll maintain communication templates and keep outreach materials organized. Cross-Department Coordination: You’ll work closely with sales, customer success, design, and operations to ensure information and deliverables flow smoothly between the podcast team and other business functions. You’ll track action items and follow up to ensure nothing stalls. Project & Logistics Coordination: You’ll help coordinate and execute in-person episode recordings at our headquarters in New York City. You’ll help manage equipment shipments, travel for conferences or live shows, and other special projects that support the podcast team. Sponsor & Client Support: You’ll support sponsor communication, track deliverables, and ensure all episode requirements and commitments are executed accurately and on schedule. Reporting & KPIs: You’ll pull performance data, maintain dashboards and trackers, and organize reporting systems the team relies on. Office Management: You’ll serve as our office manager, keeping the NYC office organized, well-stocked and clean. You’ll oversee maintenance needs and help with office issues as they arise. You’ll also assist with planning and coordination for in-office events. Vendor & Platform Management: You’ll maintain accounts, access, and documentation for platforms like Megaphone, YouTube, Descript, Airtable, and social media tools used by the podcast team. Operational Workflow Support: You’ll keep documents, trackers, databases, and internal systems organized. You’ll identify bottlenecks and propose improvements that help the podcast team work faster and more clearly. Experimentation is frequent at Blockworks. Comfortability with being uncomfortable is a must.

Requirements

• You come from an operations or coordination role built around quick turnarounds and clear communication — bonus if that was in media, crypto, finance, or tech.
• You’ve managed busy calendars, coordinated across multiple teams, and communicated professionally with external partners or clients.
• You’ve supported projects from kickoff through completion and kept systems, documents, and workflows organized so teams can move quickly.
• You’re comfortable picking up new tools, keeping information flowing between stakeholders, and making sure tasks move from “assigned” to “done.”
• You understand how timing, clarity, and strong follow-through keep production running smoothly, and you’re confident being the person who ensures the details get handled the right way.

Nice To Haves

• You’ll stand out if you’ve supported podcast or media production before — things like coordinating guests, helping with episode logistics, or keeping a production pipeline organized.
• Experience working with sponsor or client deliverables is a plus, as is familiarity with tools like Airtable, Megaphone, YouTube Studio, Descript, or other production or operations platforms.
• It’s also helpful if you’ve supported live recordings, managed equipment shipments, or assisted with conference or event logistics.

Responsibilities

• Scheduling & Calendar Management: You’ll own internal and external scheduling for podcast recordings, managing availability, time zones, and guest logistics. You’ll keep shared calendars accurate, up to date, and conflict-free.
• Manage the Production Calendar: You’ll maintain accurate production timelines, coordinate recording schedules, track deadlines, and keep the broader podcast calendar organized so episodes move through the workflow smoothly and on time.
• Professional Communications: You’ll send timely, polished communication to podcast guests, partners, sponsors, and internal stakeholders across email, Slack, Telegram, and social platforms. You’ll maintain communication templates and keep outreach materials organized.
• Cross-Department Coordination: You’ll work closely with sales, customer success, design, and operations to ensure information and deliverables flow smoothly between the podcast team and other business functions. You’ll track action items and follow up to ensure nothing stalls.
• Project & Logistics Coordination: You’ll help coordinate and execute in-person episode recordings at our headquarters in New York City. You’ll help manage equipment shipments, travel for conferences or live shows, and other special projects that support the podcast team.
• Sponsor & Client Support: You’ll support sponsor communication, track deliverables, and ensure all episode requirements and commitments are executed accurately and on schedule.
• Reporting & KPIs: You’ll pull performance data, maintain dashboards and trackers, and organize reporting systems the team relies on.
• Office Management: You’ll serve as our office manager, keeping the NYC office organized, well-stocked and clean. You’ll oversee maintenance needs and help with office issues as they arise. You’ll also assist with planning and coordination for in-office events.
• Vendor & Platform Management: You’ll maintain accounts, access, and documentation for platforms like Megaphone, YouTube, Descript, Airtable, and social media tools used by the podcast team.
• Operational Workflow Support: You’ll keep documents, trackers, databases, and internal systems organized. You’ll identify bottlenecks and propose improvements that help the podcast team work faster and more clearly.

Benefits

• Remote-First: We're a remote-first organization with an office in NYC for you to utilize as you please.
• 100% Medical Coverage for You: Close to fully paid medical, dental, and vision insurance for you, and a significant portion covered for your dependents.
• Flexible PTO: We have a flexible paid time off policy that doesn't limit the number of vacation days you can take.
• Parental Leave: At Blockworks, all team members are eligible for 14 weeks of fully paid parental leave.
• Hardware Stipend: Every team member has a stipend to use to purchase the tools and technology that help them be their most productive.
• Learning & Growth Stipend: Every team member has a stipend to spend on their skill growth and professional development.
• Career Growth: We prioritize skill growth and career development, and we have a clear, documented structure to take the guesswork out of individual development and career progression
• Global & Diverse Team: We're a global team, and we're committed to creating an open, inclusive, and diverse work culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees