Operations Coordinator

RTX • Cambridge, MA

29d • Hybrid

About The Position

RTX BBN Technologies is one of RTX’s premier research and development centers. Our research portfolio combines the best technologies to deliver innovative, custom solutions with real-world benefit. The Operations team is responsible for the day-to-day oversight of facilities and infrastructure of BBN’s 7 facilities located in: Cambridge, MA; Arlington, VA; Middletown, RI; Columbia, MD; St Louis Park, MN; O’Fallon, IL; Rome, NY. The team supports each site through planning, developing, and implementing capital improvement projects; overseeing environmental health and safety (EHS) programs and regulatory compliance; providing security oversight for asset protection and contract compliance; supporting real estate planning and leasing efforts; and partnering with internal stakeholders to align facilities services with operational and business needs. The Operations Coordinator will be an integral part of the Operations team supporting a wide variety of functions and responsibilities. The successful candidate will demonstrate a strong desire to learn and take on new challenges, possess excellent organizational skills with attention to detail, show the ability to take initiative, and work effectively in a fast-paced, dynamic environment. This position is based in Cambridge, MA and is hybrid (3+ days on-site per week). What You Will Do Manage purchase orders across all locations, including submitting requests, maintaining a status tracker for spend against budget, analyzing data for trends or gaps, resolving invoice issues with vendors and accounts payable, and supporting the annual budget planning process. Prepare and compile annual property insurance data for review and submission. Obtain certificates of insurance (COIs) and track expiration dates, as required. Track property tax invoices for the Cambridge site to ensure timely payment. Manage Cambridge reporting requirements (e.g., dumpster permits, BEUDO reporting, non-PO check requests). Track utility usage and spending, identify unusual activity or variances and investigate causes. Learn the NUS interface system, obtain access to accounts. Support operational and capital projects by tracking purchase orders, anticipated delivery dates, received items, and outstanding materials, etc. Manage contractor EHS documentation and no-escort badge process for all routine and project-based contractors. Participate in the operations emergency response team, as needed. Perform other duties as assigned.

Requirements

• Bachelors and minimum of 2 years of relevant work experience or 6 years minimum of relevant work experience in lieu of degree.
• Willingness and flexibility to take on a variety of tasks as business needs arise.
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Ability to perform effectively in a fast-paced, dynamic environment with competing priorities.
• Collaborative team player who can also work independently with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.

Nice To Haves

• Experience with SAP/Apex

Responsibilities

• Manage purchase orders across all locations, including submitting requests, maintaining a status tracker for spend against budget, analyzing data for trends or gaps, resolving invoice issues with vendors and accounts payable, and supporting the annual budget planning process.
• Prepare and compile annual property insurance data for review and submission.
• Obtain certificates of insurance (COIs) and track expiration dates, as required.
• Track property tax invoices for the Cambridge site to ensure timely payment.
• Manage Cambridge reporting requirements (e.g., dumpster permits, BEUDO reporting, non-PO check requests).
• Track utility usage and spending, identify unusual activity or variances and investigate causes.
• Learn the NUS interface system, obtain access to accounts.
• Support operational and capital projects by tracking purchase orders, anticipated delivery dates, received items, and outstanding materials, etc.
• Manage contractor EHS documentation and no-escort badge process for all routine and project-based contractors.
• Participate in the operations emergency response team, as needed.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees