Operations Coordinator

Connecticut Institute For Refu • Bridgeport, CT

18d • $26

About The Position

We’re looking for a highly organized, detail-oriented Operations Coordinator who enjoys keeping things running smoothly behind the scenes. This role is ideal for someone who thrives on coordination, follow-through, and problem-solving — and who doesn’t mind pitching in with light, hands-on tasks when needed.

While the position includes some minor building upkeep, this is not a handyman role. The primary focus is on administrative operations, coordination, documentation, vendor management, and day-to-day facility support across multiple locations.
If you’re someone who notices what’s missing, keeps systems organized, and makes sure the right things happen at the right time — this role may be a great fit.

Requirements

• Strong administrative and organizational skills with the ability to manage multiple priorities
• Excellent follow-through and attention to detail
• Comfort coordinating vendors, schedules, and operational tasks
• Basic technical troubleshooting skills (internet, office equipment)
• Ability to lift and carry up to 25 pounds (with or without reasonable accommodation)
• Willingness to safely use a ladder for small tasks

Nice To Haves

• Experience in operations coordination, facilities support, office management, or administrative roles
• Associate’s or Bachelor’s degree (preferred but not required)
• Some experience with light facilities or building support (helpful, but not the primary role)

Responsibilities

• Coordinate day-to-day operational needs across multiple facilities
• Communicate with and manage vendors, service providers, and contractors (scheduling, follow-up, documentation)
• Track building needs, maintenance schedules, and operational requests
• Identify operational gaps and recommend improvements to increase efficiency
• Support special projects and organizational initiatives as assigned
• Create, maintain, and manage fire safety and emergency protocols for headquarters
• Oversee general building upkeep, organization, and cleanliness
• Perform minor repairs and basic maintenance tasks (e.g., changing lightbulbs, small fixes)
• Safely use a ladder for simple tasks when needed
• Coordinate larger repairs or technical issues with external professionals (rather than performing them)
• Provide basic troubleshooting for internet connectivity or office equipment
• Serve as a point of contact when technical issues arise, escalating as needed
• Occasionally travel to other Connecticut locations to support operational or facility needs

Benefits

• Meaningful Mission: Contribute to an incredible mission of assisting refugees and immigrants in overcoming barriers to become self-sufficient, integrated members of the community.
• Professional Growth: Be part of a diverse and supportive team that encourages your growth and development.
• Community Connection: Establish long-term connections with the community and make a lasting impact on the lives of those we serve.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree