Operations Coordinator

HOATalent•Chicago, IL

15h•$70,000 - $85,000•Remote

About The Position

The CAM Collective (“TCC”) is a national network of best-in-class, independently operated community management companies. We help local firms grow, modernize, and thrive — without losing the culture, people, and community focus that make them unique. We’re a high-growth, small-but-mighty team that values proactiveness, collaboration, and exceptional quality in everything we do.

Requirements

Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
2+ years of experience in operations, administration, or property management.
Strong organizational and multitasking skills with extremely strong attention to detail.
Proactive spirit
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, AppFolio).
Excellent communication and interpersonal skills.
Ability to work independently and collaboratively in a team environment.

Nice To Haves

Knowledge of Chicago real estate regulations and compliance is a plus.

Responsibilities

Compliance and Documentation:
Ensure adherence to local, state, and federal regulations governing property operations, including state specific requirements.
Maintain and accurately update all compliance-related documentation, including lease agreements, insurance certificates, vendor contracts, and regulatory records.
Track deadlines for renewals, audits, and required filings to ensure timely submissions.
Assist with preparing for compliance audits, regulatory reviews, and internal quality assurance checks.
Implement and refine documentation standards to ensure accuracy, consistency, and audit readiness.
Administrative Support:
Manage daily administrative tasks such as correspondence, scheduling, digital filing, and document preparation.
Maintain organized and comprehensive property records, operational documents, and compliance files.
Prepare and distribute operational reports, meeting agendas, minutes, and other administrative materials.
Support the creation of SOPs, checklists, and administrative workflows to improve operational efficiency.
Operational Coordination:
Serve as the primary point of contact for vendors, contractors, and service providers.
Coordinate property maintenance requests and ensure timely resolution of tenant issues.
Assist in the onboarding of new properties, ensuring all operational systems are in place.
Financial Administration:
Track and process invoices, vendor payments, and expense reports.
Support budget preparation and monitor operational expenses.
Collaborate with the accounting team to ensure accurate financial reporting.
Communication and Team Support:
Act as a liaison between property managers, tenants, and leadership.
Support internal teams with project coordination and cross-departmental initiatives.
Ensure clear and timely communication regarding operational updates.