Operations Coordinator

City of New York•New York City, NY

About The Position

The New York City Department of Transportation’s (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment. The DOT Manhattan Borough Commissioner s Office (MBCO) serves on the frontlines of agency interactions with the general public. MBCO staff draws on the expertise and talents of engineers, planners, inspectors, analysts, and others to help the agency achieve Vision Zero and other City Administration goals. MBCO is seeking an experienced and motivated candidate to manage strategic, administrative, and operational functions for the office.

Requirements

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

Oversee schedules and calendar of the Manhattan Borough Commissioner, including scheduling meetings with internal staff and external stakeholders, including elected officials, Community Boards, Business Improvement Districts, civic and local organizations
Coordinate responses to phone, email, and written correspondence and ensure effective close out of cases
Track, manage, and update legal and maintenance agreements held by the Manhattan Borough Commissioner’s office
Set internal and external meeting agendas
Appropriately assign meeting coverage and staffing
Develop recommendations for and maintain processes and tracking systems for the office’s work, including strategic advising on prioritization
Coordinate reviews of reports, presentations, and other materials and consolidate feedback
Supervise administrative staff and interns
Oversee matters relating to HR (Personnel Actions, Trainings, Task & Standards and PE’s, CityTime, Absent Control, Fleet, People Search, etc.)
Manage office inventory, including office supplies, equipment, and other fiscal and procurement needs including P-Card and travel requests.