Operations Coordinator

Meow Wolf•Grapevine, TX

21h•Onsite

About The Position

The Operations Coordinator is responsible for supporting the leadership team on a spectrum of daily operations and administrative tasks. This individual will oversee daily operations of office timelines, deadlines, site documentation, site contacts, and coordinating activities of senior team members. Additionally, the Operation Coordinator will carry out all duties as assigned in accordance with the company’s policies and applicable laws. Must work well in a collaborative environment with managers and team members. Reports directly to the General Manager.

Requirements

3 years of administration/production experience and/or holding a support role for individuals, teams, or organizations.
Strong computer literacy required, proficient in Google Suite.
Excellent critical thinking and creative problem-solving skills.
Organized and self-motivated with a strong attention to detail.
Excellent time management and organizational skills.
Excellent interpersonal skills.
Adaptable to changing needs and possess the ability to take on new tasks
Must be agile and adaptable based on the needs of a dynamic work environment and collaboration with diverse teams.
High school diploma/GED required
Experience managing complex schedules and deadlines.
Experience working in an environment where discretion regarding sensitive or confidential information was required.

Responsibilities

Execute a variety of administrative and daily office operations tasks, including, but not limited to, managing correspondence, filing, scanning, shipping, data entry, contact management, ordering supplies and tracking inventory, meeting agendas and notes.
Support internal departmental communication for weekly staff meetings, special event/project meetings.
Follow up with correspondence or calls meetings as required.
Compile month-end reports from site for General Manager.
Contribute to team effort by accomplishing tasks, goals, directives, and providing input, feedback, creative ideas, and being solution oriented.
Liaison for outside vendors as required: adherence to agreements, oversight of deliverables, contract enforcement on all sectors.
Work with team to help find creative solutions to problems as they arise.
Manage and report all expenses: receipt tracking, submission and data entry into project budgets.
Reconcile project credit cards.
Coordinate and schedule travel, meetings, and appointments for managers, employees and recruits.
Other duties as assigned, including cross-training into other departments.