Operations Coordinator

Group One, LLC & Affiliated Companies (Omni-Serv) • New York, NY

just now • $60,000 - $70,000 • Onsite

About The Position

The Operations Coordinator supports the daily operational execution of the Terminal 4 Building Security & Access Control contract. This role ensures schedule integrity, payroll accuracy, billing support, documentation compliance, and advancement of internal reporting systems. The Operations Coordinator reinforces operational structure and process discipline while supporting supervisors and leadership in maintaining contract standards.

Requirements

• Minimum 3 years of experience in airport, security, or regulated operational environments
• Experience with scheduling and payroll systems
• Strong proficiency in Microsoft Office, particularly Excel
• Strong organizational and documentation skills
• Ability to manage multiple priorities in a fast-paced environment
• Valid US driver's License with at least 3 years of experience- approvals and final decision is subjected to our automobile insurance carrier's criteria

Nice To Haves

• A.A. Degree or equivalent (e.g., professional business school certificate)
• NYS Security Guard License preferred

Responsibilities

• Maintain master schedule alignment with 24/7 staffing requirements
• Monitor daily coverage and identify deficiencies
• Track overtime and relief coverage in compliance with contract requirements
• Assist with preparation of daily and weekly rosters
• Review time and attendance records for accuracy
• Audit payroll submissions for overtime, holidays, and benefit compliance
• Identify and resolve discrepancies in coordination with HR and Payroll
• Track labor trends and staffing inefficiencies
• Reconcile scheduled hours versus billable hours
• Support monthly invoice preparation
• Track out-of-scope staffing and additional service hours
• Maintain documentation supporting billing accuracy
• Maintain personnel records in accordance with contract requirements
• Track training, certifications, and regulatory compliance
• Support audit preparation and performance reporting
• Ensure documentation standards are met for disciplinary and operational records
• Support implementation and optimization of scheduling and timekeeping systems
• Develop and maintain operational tracking reports
• Improve data visibility related to staffing, overtime, and performance metrics
• Identify opportunities to streamline manual processes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree