Operations Coordinator - Onsite, Indianapolis

aFit Staffing•Indianapolis, IN

18h•Onsite

About The Position

The Operations Coordinator plays a critical role in supporting the statewide execution of the Rural Health Transformation Program (RHTP). Working closely with the Deputy Director of Operations, this position helps ensure that program activities remain coordinated, tracked, and aligned across multiple agencies, partners, and shared services teams. This role is ideal for someone who thrives in complex, fast-moving environments and enjoys bringing structure and clarity to large-scale initiatives. You will serve as a central point of coordination across financial, procurement, communications, and operational workstreams, helping leadership maintain visibility into progress, risks, and priorities. By supporting implementation tracking, facilitating communication, and maintaining operational systems, you will help ensure that a major statewide investment delivers meaningful, measurable outcomes for rural communities.

Requirements

Bachelor’s degree in public administration, health administration, business administration, public health, or related field (or equivalent experience) Required
Experience supporting program operations, project coordination, or administrative operations in a complex organization Required
5 years Experience coordinating across multiple stakeholders or functional teams Required
Experience with financial tracking or procurement processes Required
Experience preparing executive-level briefings or reports Required
Proficiency with project or task management tools and collaboration platforms Required

Nice To Haves

Experience supporting large-scale program implementation or statewide initiatives Highly Desired
Familiarity with public sector or healthcare program operations Highly Desired

Responsibilities

Program Coordination & Implementation Support
Help drive alignment and execution across a complex, multi-partner statewide initiative.
Support monitoring of statewide program implementation activities and key milestones
Coordinate activities across program teams and shared services functions
Maintain awareness of program progress, risks, and operational needs
Help resolve cross-functional coordination challenges impacting delivery
Shared Services Coordination
Ensure critical support functions are aligned, responsive, and on track.
Coordinate engagement across finance, procurement, communications, legal, data, and technology teams
Track shared services requests, deliverables, and timelines
Support coordination meetings and follow-ups with internal service partners
Meeting & Task Management
Keep teams organized, accountable, and aligned on priorities.
Develop meeting agendas in collaboration with leadership
Capture and distribute meeting notes, decisions, and action items
Maintain task tracking systems and follow up on deliverables
Monitor deadlines and milestone completion
Financial & Procurement Tracking
Provide visibility into budget and procurement activity to support informed decision-making.
Maintain financial tracking tools for budgets and expenditures
Track procurement actions and maintain status logs
Identify potential delays or risks in financial or procurement processes
Reporting & Executive Support
Translate operational activity into clear, actionable insights for leadership.
Develop executive briefings, reports, and operational summaries
Prepare dashboards and status updates
Support materials for leadership meetings and stakeholder engagements
Stakeholder Communication & Coordination
Facilitate clear, consistent communication across a broad network of partners.
Coordinate communication among leadership, internal teams, and implementation partners
Support information flow between operational leadership and program teams
Draft internal updates and coordination communications
Administrative & Operational Support
Strengthen the systems and processes that keep the program running effectively.
Maintain program documentation and operational records
Support development of tracking tools and workflows
Contribute to process improvements that enhance coordination and efficiency