Operations Coordinator - Sports & Entertainment Practice

Transwestern•Chicago, IL

1d•$65,000 - $75,000

About The Position

Four dynamic, integrated companies make up the Transwestern enterprise, giving us the perspective to think broadly, deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment, development, hospitality, and brokerage and asset services. Our award-winning, collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions, reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe, we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all. Learn more at transwestern.com and @Transwestern. The Transwestern Sports & Entertainment Practice partners with teams, leagues, and S&E operators to navigate the rapidly evolving real estate and infrastructure needs of their organizations. We combine an “operator’s mindset” with national real estate capabilities to help owners, investors, and IP holders achieve financial and experiential goals. Our services include property acquisition, development, and tenant advisory to create long-lasting real estate solutions for growth. Transwestern is built on a common purpose - Empowering Good People to do Extraordinary Things Together. We are committed to the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence. POSITION SUMMARY: The Sports & Entertainment Practice (SEP) Operations Coordinator will provide comprehensive administrative, organizational, and research support to the Sports & Entertainment Practice (SEP) team. This role is responsible for managing day-to-day operational & administrative tasks, ensuring smooth coordination across projects, and supporting the team in preparing key deliverables. It is also the responsibility of the Operations Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.

Requirements

A bachelor’s degree in business, economics, real estate, or related field preferred.
A minimum of 1-3 years of administrative experience.
Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
Excellent writing skills to prepare complete and accurate reporting.
Excellent oral communication skills to represent the company and maintain the Company’s image.
Strong organizational skills, creativity, and interpersonal skills.
Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
Strong attention to detail - excellent proofreading and editing skills.
Must be able to work independently and with minimal supervision.
Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.
Ability to maintain discretion regarding personnel and industry-related matters.
A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

Responsibilities

Schedule and organize meetings and events, conference calls and appointments in support of SEP team.
Prepare deliverables in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site/location reservation, food orders, attendance confirmations, and interacting with attendees to address questions or issues on an event.
Compile moderately complex documents and information for necessary reports, informational packages and/or presentation materials.
Develop and manage comprehensive marketing assets, including slide decks and communication materials, while serving as a key liaison between cross-functional teams to ensure brand consistency and strategic alignment.
Conduct research to support business development and project execution.
Assist with tracking deadlines, organizing files, and maintaining accurate records.
Manage internal projects to improve team processes and efficiencies.
Serve as a point of contact for internal and external stakeholders, ensuring professional and responsive communication.
Maintain professional, positive, and proactive performance at all times
Other duties and assignments as requested.