Operations Coordinator II

Olgoonik Corporation

1d

About The Position

The Operations Coordinator II is responsible for providing support services and analyzing operations and business practices to ensure the unit continuously builds and improves upon existing operations. The incumbent will provide critical continuity for the operations of the supported office within the Domestic Operations Directorate of the U.S. Department of State Bureau of Diplomatic Security.

Requirements

• US Citizenship.
• Ability to obtain and maintain a U.S. Government SECRET security clearance.
• Bachelor’s Degree and four years relevant experience.
• Demonstrated understanding of administrative operations and program or project management.
• Ability to multi-task on time-sensitive assignments and strong attention to detail.
• Ability to work effectively with minimum guidance in a constantly evolving unit.
• Demonstrated proficiency with Microsoft Office – SharePoint, Word, Excel, PowerPoint, and Outlook.
• Experience drafting and editing U.S. government reports and documents.
• Working familiarity with Department of State regulations such as the Foreign Affairs Manual, Foreign Affairs Handbook, Department of State Acquisition Regulation, etc.
• Ability to work independently on projects and issues within overall policy guidelines.

Responsibilities

• Support assigned supervisor and members of the team in routine office administration, personnel, time and attendance, database administration, and project requirements.
• Assist the supervisor and other senior staff with overall operations, providing assistance, and helping streamline and improve processes.
• Provide advice and assistance to management in the planning, staffing, and resourcing of operations, and assist with measures to improve the effectiveness and efficiency of the planning process.
• Prepare reports, documents, and briefings on operations for fellow staff and multiple levels of management.
• Standardize and professionalize templates to ensure all materials leaving the unit are coherent, polished, and professional.
• Develop, improve, and implement standard operating procedures.
• Prepare and edit reports, memoranda, and other documents for content and grammar.
• Ensure all administrative, logistical, and other support areas are coordinated for office operations and events.
• Provide various additional administrative, logistical, and operational functions as required;
• Serve as a liaison with staffs and other offices, working closely with senior management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees