Operations Assistant

codeCampus•Irvine, CA

1d•Onsite

About The Position

codeCampus is California's largest provider of in-school and after-school STEAM education, having worked with hundreds of thousands of students since 2014. Their mission is to help children of all backgrounds develop a positive relationship with STEAM subjects like computer science, digital art, and robotics, preparing them for future careers. The company is seeking an energetic and motivated Operations Assistant to join their growing team. This is a full-time, in-office position located in Irvine, California. The role encompasses assisting with daily instructor communication and attendance tracking, inventory management and distribution, and hiring screening and coordination.

Requirements

1+ years of experience as an Administrative Assistant or a similar role
Able to work in office Monday - Friday from 9am - 5pm
Experience in supply chain support/management
Experience screening resumes and conducting interviews
Excellent communication skills and online/phone etiquette
Superb organizational and time management skills

Responsibilities

Maintains attendance tracking in collaboration Communications Coordinator
Support the Operations Manager with timesheet data entry, ensuring accuracy for invoicing purposes.
Submit timesheet corrections for any discrepancies and ensure proper documentation.
Manage the creation, organization, and distribution of instructor deliverables, such as badges, cords, etc.
Ensure timely delivery of materials to instructors and handle any related inquiries or issues.
Pack and ship all necessary materials for client programs, including curriculum kits and any additional resources required for classes.
Assists with coordinating shipping logistics, ensuring timely delivery of all materials to clients and instructors.
Assists Operations Coordinator with shipping all physical deliverables
Assist the Operations Coordinator in maintaining up-to-date records of physical inventory.
Track incoming orders and ensure stock levels are sufficient for upcoming programs and events.
Manage return shipments, as needed, and handle any shipping issues.
Assist in managing instructor communications via Slack from 2:30pm - 5pm daily, addressing any questions or concerns.
Ensure that all messages are responded to promptly and escalated to the appropriate team members when needed during the hours they are overseeing Instructor Slack.
Conducts both initial and final interviews as needed.
Additional duties as assigned.