Operations Assistant
About The Position
The Operations Assistant – Federal Contracts provides operational and compliance support to the Chief Commercial Officer and the leadership team by assisting in the review, coordination, and tracking of federal contract proposals and operational documentation. This role is responsible for the preparation and review of federal contract proposals to ensure alignment with the Performance Work Statement (PWS), solicitation requirements, and applicable federal acquisition regulations, including the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) where applicable.
Requirements
- Experience supporting federal contract proposals, government procurement, or compliance documentation.
- Familiarity with Performance Work Statements (PWS) and federal solicitation documents.
- Working knowledge of FAR regulations and general federal procurement processes.
- Strong attention to detail and document review skills.
- Ability to manage multiple deadlines and proposal timelines simultaneously.
- Excellent organizational and communication skills.
- Proficiency with Microsoft Office and document management systems.
Responsibilities
- Assist in reviewing federal contract solicitations, including RFPs, RFQs, and RFIs.
- Review and interpret Performance Work Statements (PWS) to ensure operational requirements are clearly understood and addressed.
- Verify proposal documentation for accuracy, completeness, and compliance with solicitation instructions.
- Maintain organized records of all proposal submissions and supporting documentation.
- Assist in coordinating internal reviews prior to submission deadlines.
- Support compliance review to ensure proposals align with Federal Acquisition Regulation (FAR) and applicable DFARS provisions when required.
- Monitor proposal documentation to confirm inclusion of required certifications, representations, and compliance documentation.
- Identify potential compliance risks or discrepancies in proposal documentation and promptly escalate them to the Chief Commercial Officer.
- Maintain documentation records consistent with federal contracting standards and internal compliance policies.
- Schedule and coordinate meetings between the CCO, sales teams, and operations leadership regarding federal opportunities and operational readiness.
- Maintain tracking systems for proposal timelines, compliance requirements, and operational follow-ups.
- Monitor proposal milestones and submission deadlines.
- Track action items and follow-ups from operational meetings and proposal reviews.
- Maintain organized digital records of federal contract opportunities, proposals, and supporting documentation.
- Prepare operational summaries and documentation for leadership review.
- Assist leadership in tracking proposal activity and contract opportunities.
- Support preparation of internal reports related to federal contracting activities.
Benefits
- Competitive salary based on experience
- 401(k) retirement plan with employer matching
- Medical, dental, and vision coverage available upon eligibility
- Group life insurance coverage
- Flexible PTO policy and paid holidays
- Opportunities for professional growth and development within a rapidly growing organization
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
