Operations Assistant

Arc • Saint Louis, MO

1d • $25

About The Position

Be Part of our Circle. We empower people to live their best life. That is our mission—not only to those we serve, but to those we employ. This mutually shared sense of purpose drives our decisions and actions. Come as you are and achieve better lives as part of the St. Louis Arc family of individuals in this vital role. The Operations Assistant is a full-time (40 hours/week) role earning $25.00/hour What you can expect from us: We'll celebrate and empower your unique gifts and contributions. We’ll help you help others. You’ll be embraced and uplifted in our inclusive circle of support. You'll have a voice and the autonomy to put into action your ideas for doing your job better—and serve others better.  Hands-on leadership that empowers team member innovation. Opportunities to learn and grow, plus benefits to support your personal and professional well-being—such as health insurance, retirement, and time off. About St. Louis Arc: Since 1950, people with disabilities and their families have been placing their trust with the St. Louis Arc. Today, our 400+ team members serve more than 4,500 children, teens, and adults with autism spectrum disorders, Down syndrome, intellectual and other developmental disabilities.

Requirements

• High School Diploma or equivalent required
• One - two years in a project administration role, preferably in a nonprofit setting
• Two years of administrative experience
• Ability to work independently
• Strong computer and app skills
• Attention to detail
• Excellent time management and organizational skills
• Awareness of building/fleet systems and regulations
• Strong verbal and written communications and interpersonal skills
• Problem-solving skills with a proactive approach to addressing issues
• Willingness to make minor repairs as needed or determine the next course of action for repairs to be performed
• Join others with your impeccable interpersonal skills, good intentions, and compassion to help people.

Responsibilities

• Serve as the central point of contact for day-to-day office, facilities, and operations needs
• Manage maintenance and facilities requests through a ticketing system, including triaging, scheduling, and tracking completion with internal staff and external vendors
• Coordinate preventative maintenance and assist with inspections of facilities and fleet to identify and address issues
• Maintain accurate records of maintenance, repairs, service history, invoices, and related data
• Support vendor coordination, including scheduling, communication, and site access
• Assist with compliance efforts, including Missouri Department of Transportation requirements, safety procedures, and regulatory exercises
• Manage key and card access across all properties
• Maintain inventory of office, operations, and safety supplies, including ordering and distribution
• Support and troubleshoot the agency’s phone system, coordinating with service providers as needed
• Provide reception coverage as needed, including greeting visitors and answering phones

Benefits

• health insurance
• retirement
• time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED