Operations Assistant

Corporate Interiors • New Castle, DE

just now

About The Position

The Operations Assistant is responsible for overseeing all administrative activities that support scheduling, installation and warehouse teams on a day-to-day basis. This position requires a high level of detail and organization along with an exceptional time management ability.

Requirements

• High School Diploma/GED.
• Minimum 1+ year support/operations experience.
• Proficiency in basic computer software platforms, including MS Office Suite and Adobe products.
• Displays solid interpersonal skills and works well in a team environment.
• Excellent problem solving skills, organizational, and administrative skills; ability to follow through in a multi-task organization.
• Uses clear and professional communication, both verbal and written.

Nice To Haves

• BA/BS degree in business or related field preferred.

Responsibilities

• Enters all timesheets for installation, warehouse, service accounts, and subcontractors
• Reviews sub-contractor invoices for accuracy and completeness
• Flags all overtime and reviews with the Installation Manager for accuracy, reporting and completeness
• Verifies that time entered on warehouse and admin order numbers are accurate
• Completes Bi-weekly audits and reviews payroll with the Installation and Warehouse Managers
• Reviews completeness and clarity, accuracy of time, order numbers, and non-billable reason code documented
• Reviews and assigns responsible party for delivery tickets not returned bi-weekly
• Daily review of the Hedberg delivery ticket report and monitors the installation crews for completeness and scheduling team for accurately assigning the order/ lines scheduled
• Runs the delivery ticket not returned report, to keep on track for month end close out
• Uploads all discrepancy reports, pictures, and any critical job related information to the order
• Works closely with the Installation and Warehouse Manager, the scheduling team, and any other departments that need complete information to process timesheets and or paperwork
• Monthly review of all the fuel receipts and EZ-pass statements
• Truck/ van maintenance and truck/van spreadsheet management
• Reviews invoice repairs and makes the necessary recommendations
• Maintains an accurate drivers record file
• Enters labor chargeback for Steelcase through I-Village laser process
• Other duties as assigned

Benefits

• Medical, Dental, and Vision Insurance
• Company Paid Life Insurance
• Company Paid Disability Insurance
• Paid Time Off
• Paid Holidays
• 401(K) and Profit Sharing Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees