Operations and Policy Analyst 1- Board of Forestry Administrator

State of Oregon•Salem, OR

53d•Hybrid

About The Position

Our Mission - To protect and promote resilient forests that benefit all Oregonians. Executive Administrative Unit, Salem Headquarters: This permanent position will be based at the Salem Headquarter Office. This role has frequent opportunities to be in office to meet the business needs of the Board. It is possible that some duties may be performed hybrid remote. This will be determined by the hiring manager based on the needs of the business of board. The Benefits of Joining Our Team Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Great Benefits Package - watch this video here You'll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click here. The Role: The Board Administrator serves a critical role to the Department of Forestry by supporting the work of the State Board of Forestry, the public body that oversees the State Forester and agency operations. Duties include: Managing agendas and managing multiple tasks for multiple meeting coordination. Follow Public Meeting Law, Ethics Law, and records retention schedules. Plan the logistics for board meetings, events, and related activities. Coordinate with Department staff to ensure timely delivery of meeting materials. Provide technical assistance to Board of Forestry members. Provide customer service to members of the public engaging with the Board. The Board Administrator serves as an agency rules coordinator and collaborates with all ODF Divisions and other agency rules coordinators to ensure rulemaking activity is transparent and in accordance with the Administrative Procedures Act. This includes coordinating internal meetings, tracking timelines, ensuring communication with Governor's office for rule-making planning, and Board of Forestry workplans.

Requirements

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; OR Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification.
Experience working with a board or commission for 2 or more years.
Proven Experience planning, facilitating and leading virtual meetings and webinars across multiple platforms including Microsoft TEAMS, Zoom, Google Meet and Webex. Troubleshooting technical issues in real-time and ensuring productive and inclusive virtual collaboration.
Three to five years of professional-level experience in: Administrative rulemaking or policy analysis, Legislative Coordination, Regulatory compliance or Legal and technical writing

Nice To Haves

Familiarity with the rulemaking process under the Oregon Administrative Procedures Act.
Strong and Effective communicator with excellent written and verbal communication skills.
Ability to demonstrate attention to detail, by identifying key pieces of information from conversations that contribute to planning and processes.
Ability to demonstrate high level of discretion, professionalism, sophistication, good diplomacy and judgement.
A self-motivated independent problem solver and experience managing and planning multiple meetings at varying stages, taking place in different locations.
Ability to accept feedback and accountability and demonstrate self-reflection for process improvements to plan and implement public facing meetings for the agency.
Demonstrated experience engaging with a diverse audience of Board or Commission members and public interest holders. Experience adapting plans and provide resources and support during shifting priorities.
Experience providing accurate and timely guidance and information related to Board or Commission processes or topics.
Experience providing timely customer service to internal and external customers with follow-through and follow-up to inquiries.
Preference may be given to candidates who possess rule coordinating and collaboration experience and have proficient experience in leading virtual meetings with ability to troubleshoot in real-time.

Responsibilities

Managing agendas and managing multiple tasks for multiple meeting coordination.
Follow Public Meeting Law, Ethics Law, and records retention schedules.
Plan the logistics for board meetings, events, and related activities.
Coordinate with Department staff to ensure timely delivery of meeting materials.
Provide technical assistance to Board of Forestry members.
Provide customer service to members of the public engaging with the Board.
Serves as an agency rules coordinator and collaborates with all ODF Divisions and other agency rules coordinators to ensure rulemaking activity is transparent and in accordance with the Administrative Procedures Act.
Coordinating internal meetings, tracking timelines, ensuring communication with Governor's office for rule-making planning, and Board of Forestry workplans.