Operations and Events Coordinator

University of Dayton•Dayton, OH

64d

About The Position

We are seeking a highly analytical Operations and Events Coordinator to serve as the financial backbone of the Fitz Center for Leadership in Community. This central role requires advanced skill in gathering, analyzing, and interpreting budgetary data to plan future budgets and executive recommendations for the leadership team. You will directly facilitate our mission-critical goals by managing our operations, supporting grant acquisition, and overseeing crucial outreach-including the coordination of our key external events. If complex operational strategy is your strength, join us! The Operations and Events Coordinator plays a central role in the work of the Fitz Center through a variety of advanced professional and confidential duties that facilitate the operations of and further the mission-critical goals of the Fitz Center for Leadership in Community within the College of Arts and Sciences. The position supports external outreach and operations of Fitz Center community-facing initiatives; and provides financial and budgetary support for the Fitz Center. The position gathers, analyzes, and interprets financial information and budgetary data for decision making and strategic planning; prepares reports to illustrate findings; writes executive summaries with recommendations for supervisor. The Operations and Events Coordinator develops budgetary information through analysis and forecasting within the context of policies, practices and knowledge of center operations and budgetary requirements. The Operations and Events Coordinator works with the ED on human resource management through reviewing, updating, and creating position descriptions for staff members as needed (university applicant tracking system); consulting with ED regarding funding available for position upgrades and salary increases; assisting with hiring Graduate Assistants and other FCLC staff; onboarding graduate assistants, monthly meetings with Graduate Assistants for skills and team building and assists ED and directors with graduate student supervision; supervising Administrative Assistant, including onboarding and needed training, approval of timesheets, setting work priorities and goals, and identifies needs and opportunities for professional development. This position also works with ED supporting marketing, communication, and donor stewardship for the Fitz Center through maintaining new and current donor lists in partnership with University Advancement, providing ongoing support for Fitz Center strategic visioning, and working with ED in coordinating grant writing and acquisition. This position is responsible for organizing and/or supporting our high profile Fitz Center external-facing events, such as the yearly symposium, alumni gatherings, and other mission-critical Fitz Center events.

Requirements

Bachelor's Degree.
3+ years Professional experience developing budgets and reconciling actual expenses to budgets.
Professional experience analyzing financial data and preparing reports to deliver findings.
Experience protecting and maintaining confidentiality of information.
Proficiency with Google Suite and Microsoft Office software (especially Excel and Word) as used for preparing forms and maintaining correspondence, University reports, and special projects.
Ability to work effectively as a cooperative member of a professional office.
Ability to work independently with little to no supervision.
Ability to learn and apply new computer systems.
Excellent written and oral communication skills

Nice To Haves

Demonstrated ability to engage effectively, respectfully, and professionally with multiple constituents at all levels in an organization, such as faculty members, staff, administration, students, parents, advisory council members, community partners, and university guests.
Experience with grant administration and reporting.
Successful experience planning and organizing work in observance of deadlines.
Ability to exercise independent initiative and judgment.
Experience recommending and implementing new systems for office workflow.
Professional experience with event or conference planning.
Experience with project management.
Experience working in a college or university office.
Experience working with the Cognos IT system.
Knowledge of procurement systems and workflow.
Experience supervising others in a professional environment.
Effective interpersonal communication skills.
Interest in community engagement.
Knowledge of and sensitivity to Catholic and Marianist educational values.
Deep understanding of University of Dayton academic structures, procedures, and policies regarding compensation, budget, and operations.

Responsibilities

Gathering, analyzing, and interpreting financial information and budgetary data for decision making and strategic planning
Preparing reports to illustrate findings
Writing executive summaries with recommendations for supervisor
Developing budgetary information through analysis and forecasting within the context of policies, practices and knowledge of center operations and budgetary requirements
Working with the ED on human resource management through reviewing, updating, and creating position descriptions for staff members as needed (university applicant tracking system)
Consulting with ED regarding funding available for position upgrades and salary increases
Assisting with hiring Graduate Assistants and other FCLC staff
Onboarding graduate assistants, monthly meetings with Graduate Assistants for skills and team building and assists ED and directors with graduate student supervision
Supervising Administrative Assistant, including onboarding and needed training, approval of timesheets, setting work priorities and goals, and identifies needs and opportunities for professional development
Working with ED supporting marketing, communication, and donor stewardship for the Fitz Center through maintaining new and current donor lists in partnership with University Advancement, providing ongoing support for Fitz Center strategic visioning, and working with ED in coordinating grant writing and acquisition
Organizing and/or supporting our high profile Fitz Center external-facing events, such as the yearly symposium, alumni gatherings, and other mission-critical Fitz Center events.