Operations Administrator

Standard Supply & Distr•Irving, TX

About The Position

We’re looking for someone who enjoys keeping things organized and making sure day‑to‑day operations run smoothly. As our Operations Administrator, you’ll support our facilities and fleet functions across multiple branches and help keep our teams on track with compliance, documentation, and reporting. This role is perfect for someone who thrives on organization, enjoys working with data and systems, and takes pride in keeping our operations compliant and efficient across all our branches.

Requirements

Associate's degree or equivalent administrative experience (2+ years preferred)
Advanced Excel/Google Sheets skills (comfortable with tracking, reporting, and data analysis)
Exceptional attention to detail and deadline management
Strong written communication skills
Experience with document management systems
Self-starter who can work independently
Comfortable learning new software (utility portals, telematics systems, etc.)
Basic understanding of compliance requirements (or willingness to learn)

Nice To Haves

Experience in HVAC, distribution, or fleet operations
Familiarity with DOT/FMCSA compliance
Background in facilities management or administrative coordination

Responsibilities

Process and track facilities invoices by branch and category
Send timely reminders for permit renewals, inspections, and contract expirations
Maintain organized digital files for COOs, permits, inspections, and vendor documentation
Track utility costs by branch and flag unusual increases
Monitor compliance tracking for racking inspections, fire safety, and insurance requirements
Maintain vendor contact database and track contract renewal dates
Track maintenance and repair costs for all trucks and forklifts by unit
Monitor PM schedules and send notifications to branches
Review driver inspections (DVIR) for compliance and flag issues
Track DOT annual inspections and medical card expirations
Create monthly fleet spend reports by category
Maintain Driver Qualification (DQ) files and ensure DOT compliance
Prepare monthly spend reports for facilities and fleet by branch
Create compliance reminder reports for upcoming renewals
Coordinate with Regional Managers on vendor updates and facility needs
Flag urgent compliance issues requiring immediate attention

Benefits

We offer positions in a variety of areas, competitive starting salaries, and a benefits package that includes 401k retirement savings plan, health insurance and more.

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