Operations Administrator

CADDi • Chicago, IL

13d • Onsite

About The Position

Are you a resourceful, organized professional who loves making things run perfectly? Join CADDi, a high-growth AI platform transforming global manufacturing. We are looking for an Office Operations Associate to be the central nervous system of our Chicago hub. At CADDi, you’ll help build and scale our US operations from the ground up. In our action-oriented, collaborative culture, your impact on our workspace and team success will be immediate and visible every single day.

Requirements

• 4-5+ years of administrative or office operations experience, preferably in a fast-paced startup or tech environment.
• A proactive approach to problem-solving and a high attention to detail regarding physical space and organization.
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and an ability to manage complex spreadsheets.
• Strong verbal and written skills with the ability to build professional relationships across all levels of the organization.
• A valid driver’s license is required for local tasks such as vehicle maintenance management.

Responsibilities

• Operational Command Center: Serve as the go-to expert for Chicago office operations. Manage vendor relationships, building management, and daily facility needs to ensure a seamless work environment.
• Event & Catering Management: Spearhead the planning and execution of office events. This includes managing catering for team lunches and special events, coordinating office decor, and ensuring a vibrant onsite experience.
• Facilities & Logistics: Lead office maintenance, furniture setup, and seating arrangements. Oversee the "daily vitals," including kitchen stocking, printer management, and complex shipping/receiving for events.
• Corporate Housing Management: Manage housing contracts, coordinate maintenance requests, and support expansion plans for our corporate housing portfolio.
• Executive Support: Provide support to the CEO, including meal coordination/ordering, local logistics, and assisting with high-priority administrative tasks.
• Administrative Backbone: Support the Sales, Finance, and Legal teams by mastering workflows and managing critical documentation to accelerate business transactions.
• People & Culture Champion: Enhance the employee experience by coordinating recruiting logistics (scheduling and candidate communication) and supporting internal culture initiatives.
• General Support: Perform other operational or administrative tasks as assigned to support the evolving needs of the Chicago office and leadership team. (e.g. Recruiting Operations, Sales Operations, etc.)

Benefits

• Comprehensive Health Benefits: We provide 100% company-covered employee comprehensive health insurance, including medical (UnitedHealth), dental (Principal), and vision (VSP) to keep you and your family healthy.
• Ownership & Rewards: Be a part of our success story with a competitive stock options plan.
• Financial Security: Start saving for your future with our 401k plan, featuring a generous 4% company match starting on day one.
• Generous Time Off: Maintain a healthy work-life balance with 15 days of paid time off, five dedicated sick days, and ten company holidays to celebrate throughout the year.
• Thriving Culture: We foster a vibrant work environment with delicious company lunches, engaging events, and healthy drinks and snacks to keep you fueled. Celebrate your achievements with us at quarterly events and holiday gatherings.
• Learning & Development: We invest in your growth by providing opportunities to join professional organizations, attend industry conferences, and participate in various learning initiatives.
• Financial Incentives: Benefit from commuter and parking benefits to simplify your daily commute. We also offer referral bonuses to help you spread the word about exciting opportunities at CADDi.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees