Operations Administrator

Walton Global Holdings, LLC•Scottsdale, AZ

1d•Onsite

About The Position

The Operations Administrator is responsible for supporting daily operational workflows, documentation, reporting, and cross-functional coordination. This role is ideal for someone who is organized, proactive, and comfortable managing multiple priorities in a fast-paced environment. A successful candidate for this position will be required to work in the office daily, which emphasizes the importance of in-person interactions and collaboration within the team.

Requirements

2-5 years of experience in operations administration, office administration, or similar role.
Strong proficiency in Microsoft Office (Excel, Word, PowerPoint); Adobe Acrobat, and comfort and interest in learning new applications.
Excellent verbal and written communication skills, with strong time management and problem-solving ability.
Strong organizational skills, with the ability to organize, prioritize, and execute multiple tasks systematically under tight timelines.
Demonstrated ability to prioritize tasks based on important and urgency.
High attention to detail and ability to handle and maintain confidentiality of sensitive information and data.
Able to work independently with minimal supervision and frequent interruptions, while also performing effectively in a team-oriented, open-concept environment.
Able and willing to work flexible and extended hours to support a global workforce across multiple time zones.
Approachable, proactive, and persistent in follow-up, with strong initiative.

Nice To Haves

Bachelor’s degree preferred (business administration, operations, or related field).

Responsibilities

Coordinate day-to-day administrative and operational activities across teams.
Help generate and maintain data rooms and other products shared files.
Support ongoing due diligence processes by gathering documents, maintaining version-control logs, and assisting with supplement or amendment tracking.
Support internal workflow follow-up deadlines and project status across departments.
Help maintain internal process documents, templates, and operational procedures.
Schedule meetings, maintain calendars, and organize internal logistics.
Assist with onboarding/offboarding administrative process.
Support compliance checks, audits, and documentation readiness.
Support preparation of quarterly and ad hoc project and fund reporting by coordinating inputs, tracking updates, and ensuring timely completion.
Pull, compile, and organize project- and fund-level information to support capital markets reporting and updates.
Support Investor Relations by coordinating data, reports, and supporting materials for investor updates, presentations, and communications.
Help maintain organized, complete records aligned with policies for audits, regulatory checks, and internal governance
Perform other duties as assigned.