Operations Administrator

Boys & Girls Clubs of Larimer County•Fort Collins, CO

26d•$50,000 - $57,500

About The Position

Boys & Girls Clubs of Larimer County (BGCLC) is a place for kids to laugh, a place to learn, a place to grow and a place to belong. It is the dedication of caring and trained professionals that make this possible for our youth. Our staff members are critical to the success of our programs and organization. Our team comes from diverse backgrounds, offering a variety of opportunities for our Club members (the youth we serve). From building bonds, to helping with homework, to offering career advice, there are so many ways you can make a difference in a child's life by working at Boys & Girls Clubs of Larimer County! Become part of our team and help in providing a safe and fun space for the youth in Larimer County. For more than 30 years, BGCLC has served the youth in Larimer County. Through amazing programs, caring staff, and a safe atmosphere, we give youth a place to go when they need support, care and most importantly, fun. We give youth a place to call home. BGCLC is looking for Operations Administrator who will directly support the Operations department by overseeing and maintaining all project management tools and practices. To help maintain safe and high quality youth programs, the Operations Administrator will assist with the reporting and review of all data collection and compliance requirements. The Operations Administrator will support all administrative needs for the back-end systems of the Operations department, including the member management system, IT systems and operational workflows. The pay range for this Full-Time, Non Exempt position is $50,000 to $57,500 Annually.

Requirements

2 years of administrative task experience
Ability to work independently and make decisions
Ability to manage multiple projects at a time
Ability to be flexible and prioritize

Nice To Haves

Bachelor’s degree from an accredited college university, or equivalent experience preferred
Knowledge of youth development business practices preferred

Responsibilities

Assist with facility upgrades and maintenance requests
Assist with bidding and RFP processes when needed for major renovations and/or repairs.
Assist with property usage agreements and processes
Assist in the planning of fixed assets replacement schedule.
Work closely with school district personnel on student outcomes/impacts
Support BGCLC when needed at community functions
Oversee and maintain training planning tools
Oversee and maintain project management tools
Oversee and maintain Club intranet
Responsible for BGCLC info email communications
Maintain and configure the member management system
Support all Club operations IT support needs
Coordinate all access control needs and requests
Coordinate all surveillance system needs and requests
Assist with data collection for regular and grant reporting deadlines
Create grant training materials for active operational grants
Submit attendance reports for Club food services
Collect monthly reports for regular compliance monitoring
Complete grant reports and other BGCLC reports as requested.
Assist with operations and safety committee reporting
Create operations calendars and parent communication materials as requested
Collect impact/outcome data from partner organizations and school districts
Create and maintain operational workflows for all Operations and cross departments tasks
Communicate regularly with Club operations staff regarding ongoing and upcoming projects, events and deadlines
Work special events or provide emergency support, as required by the organization, occasionally outside of normal working hours.
May be required to drive fleet vehicles periodically.
All other duties as assigned