Operations Administrator

Preferred Technologies, LLC • Houston, TX

41d • Hybrid

About The Position

The Operations Administrator at Pref-Tech will be responsible
assisting the Project Managers and operations staff with any administrative functions including but not limited to issuing purchase orders, creating project documentation such as data submittals, O&M manuals, and warranty documents. This role would be considered for Austin, Houston or Dallas.

Requirements

• High School Diploma or GED Equivalent.
• At least 2 years relevant administrative experience.
• Exceptional written and verbal communication skills.
• Ability to hold others accountable to completing their assigned tasks, even if they hold positions of greater responsibility.
• Fluency with Microsoft Office 365 software tools.
• Willingness to take on new challenges and build on current skills.
• Exceptional analytical and conceptual thinking skills.
• Capacity to work independently and collaboratively.
• Ability to work efficiently without compromising quality or accuracy.

Nice To Haves

• 3 years of administrative experience
• Familiarity with Microsoft 365

Responsibilities

• Enter Purchase Orders for Project Managers after they have sent you the BOM (Bill of Materials)
• Track Order Confirmations
• Vendor Information
• Liaise with Accounting team to ensure operations team compliance with the following:
• Interface with AP regarding material procurement, receipt, and handling
• Assist with pay apps
• Enable assist with end-of-project closeout deliverables (warranties, O&M manuals, etc.)
• Enable/assist PMs with project deliverables (product data submittals, job-specific safety certs, job specific badging, etc.)
• Schedule and maintain training records
• Backup to Warehouse Associate (general receiving duties as needed)

Benefits

• Competitive Salary
• Inclusion in Operational Incentive Program, which shares excess profits as bonuses
• 401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
• Health, dental, vision and other elective insurances

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED