Operations Administrator

Community Vision Capital • San Francisco, CA

1d • $32 - $43 • Hybrid

About The Position

THE OPERATIONS ADMINISTRATOR IS A MEMBER OF COMMUNITY VISION’S OPERATIONS TEAM, EMBRACING SYSTEMS-THINKING, INNOVATION, AND PRACTICAL SOLUTIONS AS A CRITICAL PARTNER IN ADVANCING THE MISSION OF THE ORGANIZATION. THIS ROLE REPORTS TO THE VICE PRESIDENT OF OPERATIONS & GENERAL COUNSEL AND COLLABORATES CLOSELY WITH THE HUMAN RESOURCES MANAGER, COMPLIANCE MANAGER AND SENIOR SALESFORCE ADMINISTRATOR/BUSINESS ANALYST. THE OPERATIONS ADMINISTRATOR WILL HAVE STRONG ORGANIZATIONAL SKILLS, TECHNOLOGY PROFICIENCY, PROJECT MANAGEMENT LEADERSHIP, AND THE ABILITY TO MANAGE SYSTEMS AND IMPROVE PROCESSES. THE OPERATIONS ADMINISTRATOR BROADLY SUPPORTS COMMUNITY VISION’S OPERATIONAL AND ADMINISTRATIVE NEEDS, SERVING AS A CENTRAL HUB FOR STAFF.

Requirements

• A minimum of four to seven years of relevant and progressively responsible work experience in operations, office management, nonprofit administration, or multifunctional administrative roles.
• Understanding of office management and operations ecosystems, responsibilities, systems, and procedures.
• Comfort with technology, including account management, digital workflows and basic troubleshooting.
• Proficiency in Google Workspace (formerly G Suite), including Gmail, Google Drive, Google Docs, Google Sheets, Google Slides, and Google Calendar.
• Experience with data management, with prior experience with Keeper, Salesforce and/or ADP preferred
• Experience in vendor and contract management.
• Working knowledge of basic purchasing and expense management (AR/AP) practices.
• Strong organizational, planning, and time management skills to independently establish priorities and manage multiple assignments within deadlines.
• Experience in project management, including developing scopes of work and budgeting.
• Ability to handle confidential information with discretion and exercise good judgment, including experience working with sensitive or confidential documents.
• Excellent written and verbal communication skills; effective customer service skills and an ability to communicate and collaborate respectfully and sensitively in a diverse environment.
• Comfortable working as a cross-functional solo practitioner showing a high degree of autonomy, flexibility, responsibility, and initiative.
• Passionate about organization and detail-oriented.
• Ability to work in-person at offices in San Francisco and Oakland with regularity.
• A commitment to community centered change and social impact.

Responsibilities

• Management of Physical & Digital Office Spaces (30%)
• Technology and IT Management (35%)
• Administrative Support (30%)
• Organization-Wide Administrative Support
• Operations Team Administrative Support
• General (5%)
• Participate in internal work groups as needed to support organizational initiatives.
• Undertake special projects as requested by the VP of Operations & General Counsel
• Develop relationships with relevant community and organizational partners.
• Engage in professional development to enhance skills and knowledge.
• Other duties as assigned.

Benefits

• comprehensive health and wellness package with 100% employer-paid insurance premiums for employees and a generous contribution towards dependent coverage
• robust long-term disability and life insurance coverage
• technology subsidy
• valuable employer contributions to retirement savings
• more than three weeks’ vacation to start (with longevity increases)
• access to and financial support of professional development, and a demonstrated commitment to work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees