Operations Administrator

Ernest•Commerce, CA

13h•$25 - $30•Onsite

About The Position

At Ernest, operations run on relationships, trust, and follow through. The Operations Administrator plays a central role in keeping the Los Angeles Division connected and moving forward. This position provides high level administrative support to the General Manager, Director of Operations, and Sales Management Team. More than administrative execution, this role helps create organization, clarity, and momentum across the division. From coordinating events to preparing bid packets, maintaining reports, and supporting operational needs, the Operations Administrator ensures leaders can focus on driving results while the foundation runs seamlessly. When this role is operating at a high level, the division feels organized, supported, and aligned.

Requirements

Minimum of 3 years of experience in administrative or office support roles such as Administrative Assistant, Executive Assistant, Office Manager, or other comparable positions involving coordination, documentation, reporting, and day to day office operations support.
Bachelor’s degree, Associate degree, or equivalent combination of relevant experience.
Strong time management and organizational skills.
Proficiency in Excel, PowerPoint, and Photoshop.
Experience creating and maintaining databases.

Nice To Haves

Experience coordinating events preferred.

Responsibilities

Provide administrative support to the General Manager, Director of Operations, and Directors of Client Relations
Coordinate divisional events and administrative responsibilities for the Los Angeles Division
Maintain all division quality and safety surveys
Create customer bid packets
Coordinate employee appreciation luncheons and the annual company picnic
Generate reports, memos, and letters
Review and analyze incoming emails and reports to determine significance and distribute appropriately on behalf of the General Manager and Sales Management Team
Perform general office duties and special projects in support of the Sales Management Team
Order and maintain office supply inventory
Order business cards for the Los Angeles Division
Run reports using SAP
Complete supplier questionnaires for sales representatives and obtain required merchandising documentation
Update office forms and documents using Excel and PDF tools
Assist the Director of Operations with operational responsibilities, including managing kitchen supply inventory and scheduling contractors for repairs
Coordinate and set up biweekly sales meetings
Plan and execute divisional events