OPERATIONS ADMINISTRATOR

JVCKenwood USA Corporation•Long Beach, CA

About The Position

The Operations Administrator will be responsible for providing administrative support to the operations management team in order to ensure that all processes are carried out efficiently and effectively. The Operations Administrator will track and manage all records, ensure company policies and procedures are followed, and provide superior customer service.

Requirements

Associate’s degree or higher, or equivalent administrative office and operations experience.
Two-year college degree or 4-6 years’ work experience in an increasingly responsible administrative work environment.

Nice To Haves

NetSuite experience is a plus.
Work independently as well as in a collaborative environment.
Customer service oriented
Communication skills – written, verbal, and presentation.
Planning, calendaring, and organizing.
Problem assessment and solving
Information gathering and monitoring.
Attention to detail and accuracy.
Flexibility and adaptability
Knowledge of operating standard office equipment
Knowledge of clerical and administrative procedures and systems, such as filing and record keeping

Responsibilities

Create and issue purchase orders in accordance with company policies and approved requisitions.
Create and process work orders for assembly items based on sales orders, forecasts, and inventory needs.
Generate regular reports on PO activity, spend analysis, and vendor performance.
Generate reports on work order status, completion rates, and bottlenecks.
Assist divisions with vendor discrepancies or delays on PO’s.
Work closely with Accounts Payable to match POs with invoices and ensure timely payment.
Track PO status, delivery timelines, and vendor confirmations to ensure on-time fulfillment.
Assist in implementing new processes and systems, ensuring that changes are integrated smoothly and any issues are promptly addressed.
Collaborate with other departments, such as sales, inventory, supply chain, and accounting, to ensure that organizational processes are efficient and well-coordinated.
Coordinate with the sales department to confirm order specifications, delivery timelines, and special requirements.
Collaborate with warehouse, inventory, and tuning teams to ensure efficient assembly scheduling and resource allocation.
Provide general administrative assistance, including scheduling meetings, maintaining records, and preparing Excel reports.
Review bill of materials (BOM) and ensure all components are available or scheduled for procurement.
Monitor budget allocations and flag potential overspending.
Maintain accurate and up-to-date PO records.