Operations Administrator

Pro R E A Staffing•Alhambra, AZ

16h•$70,000 - $80,000•Onsite

About The Position

A trusted Operations Administrator is the backbone of a fast-paced, high-energy workplace. At our Alhambra boutique, we transform high-end properties into beautifully curated spaces—and this role ensures everything runs smoothly. This position is ideal for an administrative leader with 3+ years of experience supporting studio or small-business environments, handling shifting priorities, and supporting creative teams. Experience in creative studios, event planning, real estate, luxury service, or operations is a plus. If you excel at juggling multiple priorities, solving problems on the fly, and keeping systems organized, this role is for you. This is not a design apprenticeship—we’re looking for an administrative leader who thrives on keeping operations smooth, systems organized, and the team empowered to create their best work. Does This Sound Like You? In the past, people have complimented you for being the steady hand that turns chaos into clarity, spotting details before anyone else does, and keeping the team on track. You thrive in a fast-moving, creative environment, and you’re the trusted, calm backbone of a team of strong personalities. You pivot effortlessly, manage multiple priorities, and bring creative problem-solving, sound judgment, and polished communication to every challenge. Wild personalities? Last-minute pivots? Challenging clients? Nothing fazes you. Challenges energize you, repetitive tasks don’t slow you down, and you see every obstacle as a chance to refine systems, streamline workflows, and strengthen the studio’s operations. You take ownership of your work, follow through without needing constant direction, and approach every situation with honesty, humility, and professionalism. A Day in the Life No two days are the same. You manage schedule changes, client requests, design adjustments, and inventory challenges with poise. You handle contracts, billing, schedules, and inventory while delivering polished communication and white-glove service to clients, vendors, and the team.

Requirements

3+ years of experience supporting studio or small-business environments, handling shifting priorities, and supporting creative teams
Organized & Prioritizing: Keep multiple priorities moving—contracts, billing, schedules, inventory—without missing a beat
Creative Problem-Solving & Sound Judgment: Think on your feet and resolve challenges efficiently
Polished Communication & White-Glove Service: Communicate clearly, professionally, and courteously at every level
Calm Under Pressure: Stay composed and solution-focused in a dynamic environment
Independent & Follow-Through: Take ownership, finish tasks efficiently, and work autonomously
Systems Builder: Spot opportunities to refine workflows, improve processes, and keep the studio running like a well-oiled machine
Candidates must live within 40 minutes, have daily access to a personal vehicle, a valid driver’s license, and insurance

Nice To Haves

Experience in creative studios, event planning, real estate, luxury service, or operations

Responsibilities

Manage schedules, coordinate crews and designers, and handle last-minute changes
Oversee client communications, contracts, billing, and staging logistics
Track projects, shipments, inventory, and prep crews for smooth destages
Maintain spreadsheets, tracking systems, and project platforms (Connecteam, Notion, StageForce)
Keep the studio organized, efficient, and fully supported for the creative team
Support office operations, supply management, and workflow optimization
Set operational standards and hold team members accountable