Operations Administrative Assistant

L3HHCM20

About The Position

L3Harris' Missile Solution Segment is seeking an Operations Administrative Assistant to support the Huntsville Advanced Manufacutring South (AMFS) facility. The person in this role is a key member of the operations team, providing essential administrative support to ensure smooth and efficient functioning of the department and the site. This role requires a highly organized, detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously.

Requirements

High school diploma or equivalent and a minimum of 8 years prior administrative assistant experience, or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior administrative assistant experience.

Nice To Haves

Excellent verbal, written and interpersonal communication skills.
Strong analytical skills and attention to detail.
Ability to manage multiple tasks and prioritize effectively.
Experience supporting multiple managers is preferred.
Experience working in a manufacturing environment is a plus.
Event planning exp is desired.
Proactive problem-solving skills and a strategic mindset.
4+ years’ experience with Microsoft Office Tools.
Intermediate Excel skills preferred.
Experience with Concur/SAP, ARIBA and Envoy preferred.

Responsibilities

Provide administrative support to the leadership team, including scheduling meetings, proactively managing calendars, and coordinating travel arrangements.
Assist in the preparation and editing of reports, presentations, and other documents as needed, ensuring all documentation is accurate and up-to-date.
Support the implementation of operational policies and procedures, and assist in monitoring compliance.
Coordinate logistics for internal and external events, including high-level visits, conferences, site tours, workshops, and training sessions.
Process expense reports and invoices, and assist with budget tracking and financial record-keeping.
Serve as a liaison between the operations department and other internal teams, as well as external partners and vendors while maintaining confidentiality and diplomacy.
Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.
Support general office duties, to include ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.
Assist with special projects and perform additional duties as assigned by the Operations Manager.
Occasional travel to additional manufacturing site (20 miles away) may be required, as needed.
Ability to obtain US Secret Secuirty Clearance.