Administrative Operations Assistant
About The Position
Premier Development is a real estate development firm that builds new homes, luxury apartments, and active adult communities across Central NJ. As an established and rapidly growing leader in the industry, we strive for continued excellence through our commitment to high-quality land planning, design, construction, and maintenance. We are seeking a reliable Administrative Operations Assistant to join our dynamic team. The incumbent will work onsite in our corporate office, providing support on essential functions for multiple residential projects. This is not a remote or hybrid opportunity. The ideal incumbent will be highly organized, efficient, and self motivated with aspirations to learn all of the corporate functions essential to the day to day operations of a real estate development and property management firm.
Requirements
- Previous office experience required
- AP/AR experience including cost coding across multiple projects preferred
- Bachelors degree or higher level of education required
- Proficiency in Microsoft Office Suite required
- Strong analytical skills required
- Professional demeanor and strong communication skills with a commitment to confidentiality required
- Must be extremely organized and dependable with high attention to detail
- Must be able to multi-task
Nice To Haves
- Prior experience with Timberscan, Sage 300/Timberline, and Yardi preferred
Responsibilities
- Provide administrative support to senior level staff
- Review and process high volume of invoices (utilities, taxes, vendors, purchase orders, etc.), ensuring accurate rates and cost coding across multiple projects/companies
- Develop proficiency in multiple software programs across various departments
- Ensure all required documentation is completed and submitted on time
- Liaise with clients, attorneys, accountant, and other stakeholders to facilitate smooth transactions
- Prepare for and participate in necessary audits
- Provide transaction coordination, enacting a critical eye toward cost-efficiency
- Assist with monthly bank reconciliations and prepare other monthly, quarterly, and annual reporting
- Ensure compliance with relevant local, state, and federal regulations
- Complete other general office responsibilities and ad hoc assignments as requested by management
Benefits
- Premier Development offers paid holidays, PTO, health and life insurance benefits, as well as company-wide annual events!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
