Operations Administrative Assistant

Morley-Moss Inc.•Sunnyvale, TX

1d•Onsite

About The Position

The Operations Administrative Assistant will be responsible for assisting the Director of Operations with information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as email correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office. COMPANY OVERVIEW Morley Moss is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Morley Moss is part of EMCOR Construction Services, a $800 million firm with offices throughout the United States and is ranked as one of the nation’s largest electrical contractors. Since 1984, Morley-Moss has built its foundation on consistently exceeding the expectations of clients with an emphasis on the core values of honesty, integrity and value. Morley-Moss provides the highest level of customer service through quality, cutting edge technologies, continuing education and an unrelenting safety policy. We offer competitive salaries and a comprehensive benefits package, including medical, dental, vision, and 401K/ROTH plans. We also offer career paths for employees who want to improve or expand their skills and knowledge, including a degree assistance program, and self-directed or instructor-led training options. Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent

Requirements

3 - 5 years working in an administrative job, supporting management.
High school diploma or GED required.
Business writing and reporting skills
Excellent organization, communication, customer service and interpersonal skills
Scheduling and time management skills
Strategic, analytical, and multi-tasking skills
Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
Must have the ability to make sound decisions and produce accurate and timely results in mind.
Must prioritize and organize work in a fast-paced multi-task environment.
Must monitor and analyze data and solve problems on a tactical and strategic level.
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
Must demonstrate commitment to company values.
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers

Nice To Haves

Bachelor’s Degree or currently pursuing preferred.
Working knowledge of the construction industry, operations management, and safety practices a plus.
Working knowledge of federal, state, and city regulations and guidelines.
Working knowledge of project and financial software a plus.

Responsibilities

Perform routine clerical and administrative functions such as email correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Track daily paperwork, reports and other various forms using Microsoft Excel, and other Microsoft programs.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Create, maintain, and enter information into databases.
Use computers for various applications, such as database management or word processing.
Operate office equipment, such as copiers, or phone systems and arrange for repairs when equipment malfunctions.
Maintain office supplies.
Assist project managers with tracking orders and project site logistics.
Process and distribute necessary reports internally and externally.
Maintain records of work reports, project requests, and other documentation, organized filing system.
Serve as liaison between field office and main office; project team and field personnel as needed.
Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain confidentiality of company information.
Comply with operations work instructions, safety program, and Company established policies and procedures.
Escalate critical and/or sensitive issues to the Director of Operations with recommendation for resolution.
Perform additional assignments as required by the company or as directed by management.