Operations Administrative Assistant

SINGLETON SCHREIBER LLP•San Diego, CA

21h•$27 - $29•Onsite

About The Position

Singleton Schreiber, LLP is seeking an experienced, motivated, and detail-oriented Administrative Assistant to join our San Diego office. The ideal candidate is a quick learner who takes direction well but is also not afraid to seek clarification and ask questions when appropriate. This is a fully on-site role at our San Diego office. SALARY AND BENEFITS: $27.00- $29.00/hour Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualifications for the role.

Requirements

Ability to work on-site daily in the San Diego office.
Minimum of 2 years of experience in an administrative or assistant role (experience in a highly confidential environment preferred).
High proficiency in Adobe and Microsoft Office Suite, including Word, Excel, OneNote, Outlook, and PowerPoint.
Strong independent thinking and research skills.
Highly detail-oriented, organized, reliable, and a strong team player.
Ability to multitask and manage several time-sensitive projects under tight deadlines.
Excellent written and verbal communication skills.

Responsibilities

Serve as secondary support to an executive by assisting and reporting directly to their executive assistant.
Prepare attorney bar applications.
Assist with drafting forms for attorney state bar and federal court admissions.
Provide support to employees utilizing Egencia for work-related travel.
Collaborate with the Executive Assistant team and Marketing team on event coordination.
Review and edit expense reports.
Process mail and billing items.
Submit mail requests.
Scan and process outgoing mail.
Attend meetings and take minutes.
Provide backup support to C-level staff as needed.
Perform additional duties and responsibilities as assigned.

Benefits

100% employer-paid health, dental, and vision insurance for employees and dependents
$50,000 in life insurance provided at no cost
401(k) plan with 6% dollar-for-dollar employer match after probationary period
Generous paid parental leave for birth, adoption, or fostering
Dependent care reimbursement up to $3,500/month
Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
Monthly commuter reimbursement up to $100 for public transportation
Home office reimbursement: $150 for a desk, $150 for a chair (one-time)
$25 work-from-home allowance each pay period for hybrid and remote staff
Up to $5,250/year in tuition reimbursement for professional development
State bar and approved professional association dues covered
$30 Grubhub lunch credit every first Friday of the month
Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time