Operational Systems Coordinator

Clune Construction Company•Chicago, IL

About The Position

Are you ready to grow your career with a company that values excellence and invests in its people? At Clune Construction, we’re more than builders—we’re a team of driven, collaborative and talented individuals who take pride in delivering exceptional work. Excellence is at the core of everything we do, from the quality of our projects to the way we support our people. As an employee-owned company, we invest in our team, and in return, our people share in our success. This shared commitment has earned us recognition as a Best Place to Work, a US Best Managed Company and a recipient of the Better Business Bureau Torch Award for Ethics. Whether you’re a seasoned construction professional or looking to bring your expertise to a new area, we welcome you to join our team and make an impact! The Learning & Development and Operational Systems Coordinator provides administrative and operational support for companywide training programs and operational systems initiatives. This role coordinates logistics, scheduling, communications, documentation, and reporting to ensure programs are delivered efficiently, consistently, and in alignment with organizational priorities. Working with department leaders, subject matter experts, employees, and external partners, the coordinator supports employee development, operational consistency, and knowledge sharing across the organization. Success in this role requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple priorities while maintaining professionalism and confidentiality.

Requirements

1-3 years of experience in an administrative role
All candidates must provide a resume.

Nice To Haves

Bachelor’s degree preferred
Knowledge of construction industry preferred

Responsibilities

Prioritize and manage competing priorities effectively, delivering assigned tasks on time and following projects through to completion with minimal oversight.
Communicate clearly and professionally in written and verbal formats, ensuring information is accurate, timely, and appropriate for the audience.
Organize and manage multiple workstreams simultaneously, maintaining accuracy, meeting deadlines, and minimizing rework.
Apply problem-solving skills to identify issues, evaluate options, and implement solutions, escalating when appropriate.
Maintain working knowledge of company policies, procedures, and internal controls, ensuring tasks are completed in compliance with established standards.
Work independently with limited supervision, proactively identifying next steps and completing assignments within established timelines.
Collaborate effectively with internal and external stakeholders, maintaining professionalism and responsiveness in all interactions.
Make timely and informed decisions, maintaining performance and accuracy under deadline pressure.
Build and maintain strong working relationships across teams, supporting collaboration and information sharing.
Demonstrate a sense of urgency and accountability, delivering results in alignment with company values and brand standards.
Adapt to changing priorities and business needs, adjusting work plans while maintaining productivity and quality.
Utilize Microsoft Office applications (e.g., Outlook, Excel, Word, PowerPoint) to complete tasks efficiently and accurately.
Utilize virtual meeting platforms (e.g., Zoom, Microsoft Teams) to schedule, host, and support meetings and training sessions.
Apply working knowledge of systems such as Workday and Adobe (as applicable) to support job responsibilities.
Handle confidential information with discretion, maintaining data security and privacy at all times.
Travel as required to support training programs, meetings, or company initiatives.

Benefits

Medical, Dental and Vision Insurance with 100% of monthly premiums paid by the company
Employee Stock Ownership Plan
401k Retirement Plan with Company Match
Employee Assistance Program
Company-paid and Voluntary Life Insurance Plans
Company-paid Short Term and Long Term Disability
Flexible Spending, Dependent Care and Commuter Plans
Career Development through Mentoring Program, Learning & Development, Continuing Education
Fitness Program
Pet Insurance