Operational Administrative Coordinator

Inova Health System • Falls Church, VA

4d

About The Position

Inova Nursing Professional Development is looking for a dedicated Operational
Administrative Coordinator to join our team. This role will be Full-Time,
Monday-Friday, 8:00 a.m. - 4:30 p.m.

Inova is consistently ranked a national healthcare leader in safety, quality and
patient experience. We are also proud to be consistently recognized as a top
employer in both the D.C. metro area and the nation.

Requirements

• High school diploma or equivalent
• 5 years of relevant office/administrative experience

Nice To Haves

• Bachelor’s degree in related fields
• Healthcare administrative experience

Responsibilities

• Serves as a primary liaison with Safety, Security and outside property maintenance contractors to ensure the consistent provision of services and to resolve problems.
• Participates in property renovation, space allocation and office moves while coordinating Information Systems, telephone, facilities and other support services as needed; Negotiates and approves service contracts within pre-approved parameters.
• Works with program leadership, peers and other relevant departments and community organizations to promote the program by developing marketing materials, coordinating events/activities and providing or coordinating written communications and presentations.
• Schedules and coordinates arrangements for meetings and special events such as facilities, catering and logistics.
• Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate departments and staff.
• Revises/drafts processes and procedures as needed to support efficient and effective department operations.
• Processes requisitions, invoices and expense reports in addition to preparing check requests, determining appropriate accounting codes and ensuring data entry of appropriate information.
• Maintains confidential team member records for department staff, processes time sheets, tracks Paid Time Off and serves as a liaison with Payroll and Human Resources.
• May perform additional duties as assigned.

Benefits

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED