Administrative Coordinator

Rutgers University • New Brunswick, NJ

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About The Position

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for The Rutgers Democracy Lab ( RDL ) within the Eagleton Institute of Politics. Reporting to the RDL Business Manager III and the Chief Operating Officer, this position provides day-to-day administrative and financial support to RDL leadership, faculty, staff, and students, with a primary focus on high-volume financial processing, reporting, and detailed administrative operations. The Eagleton Institute is a collaborative team. On occasion, all members are asked to participate in Institute-wide and/or cross-team project. The Rutgers Democracy Lab ( RDL ) was established through a transformative gift received in November 2024 to serve as a vibrant hub for civic engagement and a collaborative workshop for studying, analyzing, and addressing contemporary democracy. The Lab supports students, faculty, and external partners in examining democratic institutions, emerging challenges, and opportunities for civic participation.

Nice To Haves

• Previous administrative coordination experience in higher education setting.
• Knowledge of American politics and government.
• Advanced office management experience with strong organizational and supervisory skills.

Responsibilities

• Manages the Chief Operating Officer’s calendar, scheduling, appointments, meetings, and assists with correspondence.
• Prepares, reviews, and reconciles with accuracy all purchase orders, IPOs, cash transmittals, journal entries, commitments, financial transactions and documents.
• Processes payroll appointments and transactions and business expense reimbursements, among other duties.
• Works to ensure compliance, accuracy, and timely processing of financial and administrative functions that support the Lab’s programs, partnerships, and operations.
• Participates in institute-wide and/or cross-team projects.
• Organizes and processes travel arrangements for faculty, staff, and guest speakers, and processes business expense reimbursements through Concur.
• Supports logistics and administrative coordination for student programs and initiatives, including tracking deliverables and documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed