Administrative Coordinator

Amplify Energy Services LLC • Houston, TX

4h

About The Position

Administrative Coordinator serves as the first point of contact for visitors, employees, royalty owners, and vendors. This role is responsible for managing the company’s main and royalty owner telephones while providing administrative support across multiple departments, including Land, Human Resources and Accounting. The position requires strong organizational skills, professionalism, and the ability to handle a variety of administrative responsibilities in a fast-paced office environment.

Requirements

• High school diploma or equivalent required
• 5+ years of administrative, receptionist, or office support experience.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to handle confidential information with discretion.
• Professional demeanor and customer-service mindset.

Responsibilities

• Serve as the first point of contact for visitors, employees, and external partners.
• Answer and direct incoming calls through the company’s main phone lines.
• Manage the royalty owner hotline, routing inquiries to the appropriate department or personnel.
• Maintain and update royalty owner contact information, including address changes in company systems to ensure accurate records and communications.
• Greet and assist visitors, ensuring a professional and welcoming office environment.
• Maintain front desk area and coordinate visitor access and security procedures.
• Provide general administrative support to multiple departments as needed.
• Prepare employee expense reports and ensure supporting documentation is complete and accurate.
• Maintain office supplies and coordinate vendor deliveries.
• Assist with document preparation, scanning, filing, and record maintenance.
• Coordinate incoming and outgoing mail and packages.
• Assist the Accounting team with vendor setup and maintenance, including: Collecting and maintaining vendor documentation Updating vendor information in company systems Maintaining organized vendor records Support invoice routing
• Assist HR with new hire onboarding paperwork for employees and contractors.
• Prepare new hire packets and ensure required documentation is completed.
• Monitor and manage the HR inbox, responding to routine inquiries or routing requests appropriately.
• Maintain organized electronic HR and personnel files.
• Maintain confidentiality of sensitive employee and company information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED