Operation Support Lead
About The Position
The Operations Support Lead serves as the central operational leader who ensures that all administrative functions supporting the ORI run smoothly, efficiently, and in full compliance with university policies. Because the team handles travel, procurement, ProCard and Travel Card reconciliation, accounts payable, and HR, this role is essential for maintaining consistency, accuracy, and accountability across all administrative processes. The purpose of the Operations Support Lead role is to lead, coordinate, and strengthen the administrative infrastructure of ORI , ensuring that travel, procurement, accounts payable, HR, and daily operations are handled with accuracy, compliance, and professionalism.
Requirements
- Associate’s degree in business, or a related field of study.
- Five (5) years of high-level administrative support including at least two (2) years of employee supervision OR seven (7) years of an equivalent combination of education and experience.
Nice To Haves
- Bachelor’s degree in business, or a relevant field of study.
Responsibilities
- Oversee facilities operations for research buildings and labs, including coordination of maintenance, scheduling, and overall operational support.
- Supervise and provide guidance to staff responsible for day-to-day lab and building operations, ensuring efficiency and alignment with departmental needs.
- Manages the administrative staff for the department; plans, directs, delegates and reviews work of the team; ensures staff provides quality and consistent support to department.
- Makes decisions relative to office operations; analyzes internal processes and recommends/implements procedural changes to improve operations of the department. Monitors changes to determine effectiveness.
- Manages the processing of forms for various personnel actions (i.e., recruitment, appointments, salary changes, position changes, leave requests, terminations, etc.) in PeopleAdmin or PeopleSoft (UT Share).
- May perform one or more of the following or similar duties: arrange meetings/conferences and workshops, compile reports, act as timekeeper, approve departmental purchases, reconcile Procards, etc.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
1-10 employees
