Operating Room Scheduler

Le CYR Consulting•United States Air Force Academy, CO

14h•Onsite

About The Position

Operating Room Scheduler Location: 10th Medical Group, U.S. Air Force Academy, Colorado, 80840 Tentative Start Date: December 1, 2025 Work Schedule: Monday–Friday, 8- or 10-hour shifts between 0700–1700, excluding federal holidays

Requirements

Education: High school diploma or GED.
Experience: Minimum 2 years of experience in a healthcare environment, plus 2 years of administrative/organizational management experience. Must be highly detail-oriented with the ability to manage multiple tasks simultaneously.
License/Certification: Basic Life Support (BLS) required.
Must be a U.S. Citizen.
Strong organizational and communication skills.
Proficiency in scheduling systems, office software, and healthcare databases.

Responsibilities

Manage surgical scheduling, ensuring surgeons, staff, and patients are properly coordinated for procedures.
Verify surgeon availability and confirm that patients are scheduled with the correct provider, date, time, and duration.
Document recommendations, special instructions, or surgical notes, ensuring surgeon concurrence.
Maintain waiting lists and coordinate with clinic staff to schedule patients when openings occur.
Create and manage manual schedules when automated systems are down.
Provide administrative support to surgeons and operating room staff, including preparation of rosters, medical charts, and records.
Prepare pre-operative briefing packets, including instructions, convalescent leave paperwork, medication lists, and follow-up appointment details.
Coordinate with the pharmacy regarding surgical medications and patient requirements.
Call patients on waiting lists when slots become available and provide appointment notifications.
Communicate delays or changes in schedules to patients and staff promptly.
Ensure all scheduling and patient information is recorded accurately in medical systems, following HIPAA and DoD privacy standards.