Open Rank Business Services Professional (Entry – Intermediate)

University of Colorado

2d•Hybrid

About The Position

Under the supervision of the Business Services Principal Professional, this full-time (1.0 FTE) Business Services Professional will be responsible for various administrative responsibilities as assigned by the Division of Cardiology Leadership. This includes administrative and finance/procurement support for the division's Advanced Practice Providers and General Cardiology Faculty as well as support for Division of Cardiology Conferences and Events as needed.

Requirements

Bachelor’s degree in business, business administration, finance, accounting, healthcare administration, or a directly related field from an accredited institution.
One (1) year of experience in a healthcare or administrative role.
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Ability to produce accurate and timely work products.
Strong organizational skills with attention to detail and accuracy.
Ability to maintain confidentiality and exercise appropriate discretion with information.

Nice To Haves

Experience with University of Colorado software such as Concur (or other travel process software), PeopleSoft, m-Fin, and HCM.
Experience in a university or healthcare environment.
Experience with planning meetings, conferences, and seminars.

Responsibilities

Provide comprehensive administrative support to Advanced Practice Providers, General Cardiology and Heart Failure faculty, including complex calendar management, prioritization of appointments, and coordination of time-sensitive meetings
Coordinate logistics for APP recruitment, including interview scheduling, travel arrangements, and preparation of detailed itineraries.
Coordinate and process travel arrangements and reimbursements for General Cardiology, Heart Failure faculty, and APPs, utilizing the Concur Travel & Expense System.
Monitor and track Annual Education Fund (AEF) and related faculty expenditures; provide regular status updates to faculty.
Manage procurement activities, including office supplies, equipment, inventory oversight, and vendor purchases.
Assist with coordination and scheduling logistics for divisional meetings and conferences including room reservations, invitations, and catering.
Provide back-up support to Business Services and Academic Services leadership for large-scale divisional events and initiatives.