Onsite Event Specialist

Maritz•Kirkland, WA

3d•Onsite

About The Position

The Onsite Event Specialist serves as the primary point of contact during onsite meetings and events, ensuring seamless execution and exceptional service delivery. This role works closely with internal teams and external service partners to manage logistics, support clients, and address onsite needs in real time. You will play a critical role in coordinating event operations, maintaining clear communication, and delivering high‑quality event experiences.

Requirements

Bachelor’s degree or equivalent experience.
0–2 years of experience in the meeting/event industry or a related field.
Strong communication, teamwork, and leadership skills.
Ability to learn new technologies and work across multiple systems.
Proficiency with G Suite and Microsoft Office tools.
Ability to thrive in a fast‑paced, changing environment.
Ability to meet the physical demands of the role, including extended standing and lifting.

Nice To Haves

Experience leading or directing teams.
Prior experience supporting onsite or client‑facing events.

Responsibilities

Act as the primary onsite contact for events, partnering with catering, AV, security, transportation, and other service teams to ensure successful execution.
Provide day‑of‑event support, including being onsite or on‑call, running product demonstrations (or training others), and completing event documentation such as surveys and photos.
Conduct staff meetings, event space walkthroughs, and briefings as needed.
Manage all onsite logistics within assigned focus areas including transportation, registration, rooms, hospitality desk, food and beverage, activities, business meetings, technology, and executive/VIP handling.
Support onsite problem solving, assist with staffing needs, and implement crisis management procedures when required.
Serve as liaison to the client during onsite execution, ensuring expectations, scope changes, and deliverables are clearly communicated.
Collaborate with event teams to define solutions and continuously improve the overall client and guest experience.