Onsite Community Manager

Associa•Schaumburg, IL

3d•Onsite

About The Position

Full time community/property manager needed for an on-site position located at a community in Palatine.Must be a licensed community manager in the State of Illinois and have a minimum of two (2) years experience.Do not submita resume unless you hold a current community manager license in the State of Illinois. The on-site community/property manager’s responsibilities are, but are not limited to the following: Management of Community including administrative work Prepare annual budget including incorporating information from reserve studies. Analyze, understand, and implement items from the reserve study. Prepare requests for proposal from contractors. Analyze and evaluate bids. Negotiate Contracts Work directly with contractors to monitor quality of their work. Perform property inspections for both maintenance and property appearance on a weekly basis. Take photos of violations to provide to assistant for drafting letters. Review and understand insurance requirements. Develop and implement policies and procedures. Prepare agendas, management reports, board packets, and updates. Attend evening (M-Th) Board meetings and follow-up on items the day following the meeting. Maintain strong relationship with Board members and unit owners. Respond in a timely manner to both emails and phone calls received. Correspond, communicate, address, and resolve homeowner issues and concerns in a professional and efficient manner. Review and be familiar with each Association’s Declaration’s, By-Laws and Rules and Regulations. Be familiar with a wide range of building components for high-rise buildings. Review owner account history monthly and mark for late fees. Turn over delinquent accounts to attorney for collections. Draft, review and sign off on maintenance work orders daily. Review and sign off on conversion/closing packages and other related documents after they are prepared. Update Association Board members on a weekly and bi-weekly basis via email and in person. On-Call (24/7/365) for after hour emergencies. Respect and follow the policies and procedures of our company, as well as the community association manager guidelines as set forth by our company.

Requirements

Strong oral and written skills
Good phone etiquette
Keep good time management and stay on task.
Work well independently
Proficiency with O365 (Word, Excel, Outlook, SharePoint, OneDrive)
Community Association Management: 2 years (Required)
High school or equivalent (Required)
State of Illinois Community Managers License (Required)

Nice To Haves

Knowledge of AppFolio a plus; not required
We are seeking an individual who is self-motivated, with excellent people skills and organizational skills, with an outgoing personality and wishes to grow with our company.

Responsibilities

Management of Community including administrative work
Prepare annual budget including incorporating information from reserve studies.
Analyze, understand, and implement items from the reserve study.
Prepare requests for proposal from contractors.
Analyze and evaluate bids.
Negotiate Contracts
Work directly with contractors to monitor quality of their work.
Perform property inspections for both maintenance and property appearance on a weekly basis. Take photos of violations to provide to assistant for drafting letters.
Review and understand insurance requirements.
Develop and implement policies and procedures.
Prepare agendas, management reports, board packets, and updates.
Attend evening (M-Th) Board meetings and follow-up on items the day following the meeting.
Maintain strong relationship with Board members and unit owners.
Respond in a timely manner to both emails and phone calls received.
Correspond, communicate, address, and resolve homeowner issues and concerns in a professional and efficient manner.
Review and be familiar with each Association’s Declaration’s, By-Laws and Rules and Regulations.
Be familiar with a wide range of building components for high-rise buildings.
Review owner account history monthly and mark for late fees.
Turn over delinquent accounts to attorney for collections.
Draft, review and sign off on maintenance work orders daily.
Review and sign off on conversion/closing packages and other related documents after they are prepared.
Update Association Board members on a weekly and bi-weekly basis via email and in person.
On-Call (24/7/365) for after hour emergencies.
Respect and follow the policies and procedures of our company, as well as the community association manager guidelines as set forth by our company.