Oncology Data Coordinator

Omega Healthcare Management Services•Boca Raton, FL

8d•Remote

About The Position

Description Essential Job Functions Provides oversight for cancer registry case identification, abstracting, monitors timeliness of data collection, state case submissions. Perform abstracting assistance, as needed, for active projects and/or specialty projects. Assist Project and Client Oncology Data Specialists on an ongoing basis with project parameters, abstracting and case finding guidelines, connection instructions, abstracting questions, software questions, and/or other oncology data or Omega-related questions. Assist the Omega Oncology Data Manager onboarding new staff onboarding and orientation to the project with IT access, and system walkthrough, with regular pre and post onboarding check points Attend and actively participate in monthly Project Management conference calls and discussions. Liaise with Omega IT Support Team and/or facility’s IT Staff to establish remote connection instructions. Maintain monthly contact, at a minimum, with Omega Oncology Data Manager to provide updates on any client concerns and/or issues as well as a weekly summary for all assigned projects. Provide oversight of the content of the Omega and Client Oncology Data Specialists Monthly Assist the Omega Oncology Data Manager with quality assurance projects. Provide timely responses to client questions and/or concerns regarding project, as needed; consult the Oncology Data Manager and/or Director On-Shore Registry Services regarding Perform duties in compliance with Company’s policies and procedures, including but not limited to those related to HIPAA and compliance. Maintains a knowledge base of ICD-O, AJCC Cancer Staging Manual, Hematopoietic and Lymphoid Database and Manual, SEER Coding and Staging Manual, Collaborative Staging, SEER Multiple Primaries and Histology’s, SEER Rx Database and Facility Oncology Data Standards Key Success Indicators/Attributes Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures. Ability to prioritize and multi-task in a fast-paced, changing environment. Demonstrate ability to self-motivate, set goals, and meet deadlines. Demonstrate leadership, mentoring, and interpersonal skills. Demonstrate excellent presentation, verbal, and written communication skills. Maintain courteous and professional working relationships with employees at all levels of the organization. Demonstrate excellent analytical, critical thinking and problem-solving skills. Skill in operating a personal computer and utilizing a variety of software applications. Knowledge of CoC, standard compliance and HIPAA HITECH standards affecting medical records and the impact on reimbursement and accreditation. Supervisory Responsibility None Work Environment This job operates in a remote home office environment. This role routinely uses standard office equipment such as computers and phones. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5 p.m. This position occasionally requires long hours and weekend work. Travel Travel may be required dependent on client’s needs Security Access Requirements In addition to the specific security access required by the employee’s client engagement, the employee will have access to the Company systems set forth in the “Standard Office Employee” profile. Microsoft Office ADP Oracle Reviewmate E3- Supervisors, Managers, Office Employees Standard Employee Standard Access is determined by client need and granted by their supervisor and the Audit Implementation Manager AAP/EEO Statement Omega Healthcare is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, protected veteran status, and genetic information, or any other basis protected by applicable law. Omega Healthcare also prohibits harassment of applicants or employees based on any of these protected categories. Omega Healthcare makes reasonable accommodations when needed for applicants and candidates with disabilities or religious observances. If reasonable accommodation is needed to participate in the job application, interview, or any other part of the hiring process, please contact Human Resources at [email protected] . Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee may perform other duties as assigned. Qualifications The successful candidate will demonstrate advanced expertise in cancer registry operations with a proven record of leadership within a cancer registry environment. This role requires prior leadership experience providing strategic guidance, daily operational support, and mentorship to registry team members, as well as direct collaboration with the Cancer Registry Manager (Omega Manager). The ideal candidate will possess in-depth knowledge of SEER and NCDB abstraction and reporting standards, including experience with RCRS submissions. Demonstrated proficiency in quality assurance processes, performance improvement initiatives, and data validation methodologies is essential to ensure high-quality, compliant cancer data reporting. Proficiency with OncoLog and EPIC is required, along with the ability to manage and reconcile cancer registry data across multiple facilities. The candidate must consistently ensure data accuracy, completeness, timeliness, and adherence to all regulatory and accreditation requirements. Applicants must hold current credentials as an Oncology Data Specialist (ODS) and have a minimum of three (3) years of recent, hands-on cancer registry experience in a leadership or supervisory capacity. Previous experience supporting Commission on Cancer (CoC)-accredited programs within a regional or multi-facility health system is strongly preferred and will be considered a significant asset.

Requirements

Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures.
Ability to prioritize and multi-task in a fast-paced, changing environment.
Demonstrate ability to self-motivate, set goals, and meet deadlines.
Demonstrate leadership, mentoring, and interpersonal skills.
Demonstrate excellent presentation, verbal, and written communication skills.
Maintain courteous and professional working relationships with employees at all levels of the organization.
Demonstrate excellent analytical, critical thinking and problem-solving skills.
Skill in operating a personal computer and utilizing a variety of software applications.
Knowledge of CoC, standard compliance and HIPAA HITECH standards affecting medical records and the impact on reimbursement and accreditation.
Applicants must hold current credentials as an Oncology Data Specialist (ODS) and have a minimum of three (3) years of recent, hands-on cancer registry experience in a leadership or supervisory capacity.
Bachelor’s Degree in Health Information Management or related field, preferred
Minimum of five years of registry management or other health-related management experience or three years of experience at an NCI-designated or University setting
Approved to abstract at CoC-approved facilities
If engagement will last three months or more, must have attended national or regional meetings during the Client’s survey cycle
Oncology Data Specialist-Certified (ODS-C), required

Nice To Haves

Previous experience supporting Commission on Cancer (CoC)-accredited programs within a regional or multi-facility health system is strongly preferred and will be considered a significant asset.
Registered Health Information Administrator (RHIA) or Registered Health Information Technologist (RHIT) preferred

Responsibilities

Provides oversight for cancer registry case identification, abstracting, monitors timeliness of data collection, state case submissions.
Perform abstracting assistance, as needed, for active projects and/or specialty projects.
Assist Project and Client Oncology Data Specialists on an ongoing basis with project parameters, abstracting and case finding guidelines, connection instructions, abstracting questions, software questions, and/or other oncology data or Omega-related questions.
Assist the Omega Oncology Data Manager onboarding new staff onboarding and orientation to the project with IT access, and system walkthrough, with regular pre and post onboarding check points
Attend and actively participate in monthly Project Management conference calls and discussions.
Liaise with Omega IT Support Team and/or facility’s IT Staff to establish remote connection instructions.
Maintain monthly contact, at a minimum, with Omega Oncology Data Manager to provide updates on any client concerns and/or issues as well as a weekly summary for all assigned projects.
Provide oversight of the content of the Omega and Client Oncology Data Specialists Monthly
Assist the Omega Oncology Data Manager with quality assurance projects.
Provide timely responses to client questions and/or concerns regarding project, as needed; consult the Oncology Data Manager and/or Director On-Shore Registry Services regarding
Perform duties in compliance with Company’s policies and procedures, including but not limited to those related to HIPAA and compliance.
Maintains a knowledge base of ICD-O, AJCC Cancer Staging Manual, Hematopoietic and Lymphoid Database and Manual, SEER Coding and Staging Manual, Collaborative Staging, SEER Multiple Primaries and Histology’s, SEER Rx Database and Facility Oncology Data Standards