Onboarding Specialist

HEARTSHARE HUMAN SERVICES OF NEW YORK•New York, NY

6d•$65,000 - $70,000•Onsite

About The Position

The on-boarding Specialist is responsible for ensuring candidates experience a seamless transition during the onboarding process. Reporting to the On-boarding Manager, the onboarding specialist will effectively manage candidates onboarding documents and ensure background checks are handled timely and accurately. The primary responsibilities and functions of the On-Boarding Specialist include: Processes the entire background checks for all new hires which includes, but not limited to registration for fingerprinting appointment, submission of SEL, SCR, MHL and other required background checks. Review the completed onboarding packets and verify that all necessary information are filled completely and accurately in the system to ensure compliance with all local, state and federal laws. Complete data entry of new hire information to activate newly hired staff in the Paycom system, and update the compliance status of current staff in the governmental agency portals. (Ex. Justice Center, eJusticeNY, Criminal History Record Check, Office of Children and Family Services database) Compiles and uploads all documentation into the Paycom system submitted by the new hires, which includes but not limited to employment application, diplomas/degrees, licenses, certifications, identification cards, and other required documentation in relation to employment. Must ensure to conduct and complete I-9 Employment Eligibility Verification within three days from new hires start date. · Maintains open communication to different hiring managers and provides regular updates on the onboarding status for all new hires. This position reports to the On-boarding Manager and will work side-by-side with members of the recruitment team. · Processes and distributes new employee identification cards. Attend and assists the team with New Hire Orientation: may involve reserving room, preparing materials, and following up with obtaining any required documents from new hires. Utilize the New Hire Checklist to verify all employee documents are received and completed accurately, background check clearances are obtained and uploaded, and data enter verifications of professional license, education, and PPD. With the assistance of the recruiters and Director, conduct a Fair Chance Act Analysis and Safety Assessment as needed. · Performs other related duties as required.

Requirements

High School diploma or equivalent and 2 years of onboarding experience required
Strong interpersonal and communication skills.
Excellent follow-up and customer service skills.
Strong organizational skills, assertive, and able to work independently and collaboratively.
Ability to manage time effectively and determine priorities, scheduling and logistics skills with a strong attention to details.
Strong knowledge and familiarity with conducting and following up on various background checks, onboarding practices, employment laws, and compliance standards.
Ability to work in a team and take initiative, maintain flexibility, and creatively solve problems.
Personable. Builds and maintains good rapport with hiring managers across all programs.
Highly efficient using HRIS systems and office applications. [Microsoft Office365, Excel, Applicant Tracking System, Job Boards, (and Paycom a plus)]

Nice To Haves

Bachelor's degree from four-year college or equivalent preferred

Responsibilities

Processes the entire background checks for all new hires which includes, but not limited to registration for fingerprinting appointment, submission of SEL, SCR, MHL and other required background checks.
Review the completed onboarding packets and verify that all necessary information are filled completely and accurately in the system to ensure compliance with all local, state and federal laws.
Complete data entry of new hire information to activate newly hired staff in the Paycom system, and update the compliance status of current staff in the governmental agency portals. (Ex. Justice Center, eJusticeNY, Criminal History Record Check, Office of Children and Family Services database)
Compiles and uploads all documentation into the Paycom system submitted by the new hires, which includes but not limited to employment application, diplomas/degrees, licenses, certifications, identification cards, and other required documentation in relation to employment.
Must ensure to conduct and complete I-9 Employment Eligibility Verification within three days from new hires start date.
Maintains open communication to different hiring managers and provides regular updates on the onboarding status for all new hires.
Processes and distributes new employee identification cards.
Attend and assists the team with New Hire Orientation: may involve reserving room, preparing materials, and following up with obtaining any required documents from new hires.
Utilize the New Hire Checklist to verify all employee documents are received and completed accurately, background check clearances are obtained and uploaded, and data enter verifications of professional license, education, and PPD.
With the assistance of the recruiters and Director, conduct a Fair Chance Act Analysis and Safety Assessment as needed.
Performs other related duties as required.

Benefits

Rewarding Work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Wellhub Discount
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more