Onboarding Coordinator (Temporary)

YMCA Of Greater Seattle•Seattle, WA

6d•$25

About The Position

The Onboarding Specialist (Temporary Assignment) provides critical support to the YGS Human Resources team during a major system implementation project. This position works closely with the Onboarding Administrator to facilitate onboarding activities from candidate acceptance through the start date, ensuring a smooth process and positive experience for both candidates and hiring managers. The Onboarding Specialist maintains operational excellence in the onboarding function while the permanent team focuses on implementing a new Human Capital Management (HCM) system. This temporary role also provides general HR administrative support as needed to ensure continued service delivery across the HR department. The ideal candidate is someone who thrives in a structured yet dynamic environment, enjoys working with people, takes pride in creating positive experiences, and can balance multiple priorities while maintaining quality and professionalism. Training will be provided on YGS-specific processes and systems.

Requirements

High school diploma or equivalent
2-3 years of administrative experience with demonstrated customer service skills
Strong organizational and time management abilities
Excellent attention to detail and commitment to accuracy
Ability to maintain strict confidentiality
Ability to commit to approximately 6-month temporary assignment (through late June 2026)
Strong attention to detail with commitment to accuracy and quality in all work
Ability to manage multiple priorities simultaneously in a fast-paced environment
Customer service orientation with dedication to creating positive experiences
Ability to communicate clearly and professionally with diverse audiences
Active listening skills and ability to understand and address concerns effectively
Ability to work independently while collaborating effectively with team members
Discretion and integrity in handling confidential candidate and employee information
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)
Experience with data entry and ability to quickly learn Applicant Tracking Systems and HRIS platforms
Comfort with web-based applications and multiple software systems

Nice To Haves

Associate's degree or HR certification (SHRM-CP, PHR, or similar)
HR experience, particularly in recruitment, onboarding, HRIS, or employee services
Experience with Applicant Tracking Systems (iCIMS preferred)
Experience in high-volume, fast-paced environments
Knowledge of employment compliance requirements (I-9, background checks, etc.)
Experience working with diverse populations (language, culture, race, physical ability, sexual orientation, etc.)
Bilingual abilities may be helpful

Responsibilities

Process high volumes of new hires with attention to detail to ensure smooth and positive new hire experience
Monitor candidate progress through post-offer tasks via the Applicant Tracking System (iCIMS); responding to inquiries and proactively following up to resolve delays or issues regarding background checks, drug tests, email creation, etc., ensuring all requirements are completed before the employee start date.
Support hiring managers with status updates, process guidance, and coordination to ensure smooth starts for their new team members
Facilitate completion of I-9 documentation, ensuring consistency and compliance with federal regulations
Assist with internal document auditing and data integrity enforcement between systems throughout the hiring process.
Troubleshoot issues and escalate complex situations to Onboarding Administrator as appropriate
Identify and communicate process improvement opportunities
Assist with HR projects, initiatives, and special assignments as directed by HR leadership
Support HR department operations as needed during implementation project period, including those relating to recruiting and selection.
Gather and organize employee work experience data to support salary setting in new HCM.
Other duties as assigned