Onboarding Coordinator

Aecon • Charlotte, NC

1d

About The Position

The Onboarding Coordinator plays a key role in supporting the employee lifecycle by coordinating onboarding and offboarding activities, maintaining accurate HRIS data, and delivering high-quality administrative support to the Human Resources, Resource Management and Operations team. This role ensures a smooth and positive experience for employees while upholding company standards and Aecon’s Core Values.

Requirements

• Post‑secondary education in Human Resources, Business Administration, or a related field.
• 1–2 years of experience working in a Human Resources or Payroll environment.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong analytical and mathematical skills, with demonstrated problem‑solving abilities.
• High degree of accuracy and attention to detail.
• Excellent organizational, interpersonal, and customer service skills.

Nice To Haves

• Experience with SAP is considered an asset.

Responsibilities

• Gather and accurately enter all mandatory new hire documentation into the HRIS system for non-union craft employees.
• Ensure all required pre-employment testing is booked, monitored, and completed.
• Coordinate first‑day details, including site access, security credentials, and administrative requirements.
• Order and track all required IT equipment to ensure employees are fully equipped on their first day if required.
• Support Human Resources Coordinator in onboarding of staff positions as required.
• Collect all necessary paperwork associated with craft layoffs or reductions in force.
• Enter offboarding information into the HRIS system in a timely and accurate manner.
• Ensure the return of company assets, including IT equipment, and coordinate termination of IT access.
• Maintain and file administrative documents within employee personnel files.
• Promote and uphold Aecon’s Core Values within the HR team and across the organization.
• Perform a variety of clerical and administrative duties to support Human Resources and the Strategic Resource Management teams.
• Participate in special projects and complete additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees