Onboarding Coordinator- Physician Recruitment

Trinity Health • South Bend, IN

6d

About The Position

The Provider Onboarding Coordinator is responsible for managing the onboarding process for providers after they have signed an offer letter or contract. This role ensures smooth, timely, and professional experience for providers by serving as the primary point of contact and coordinating with multiple departments. The coordinator must demonstrate strong organizational skills, excellent communication, and the ability to maintain confidentiality.

Requirements

• Bachelor’s degree in healthcare administration, business or related field.
• 2-4 years of experience in healthcare required.
• Standard work schedule is Monday through Friday, 8:00 am to 5:00 pm
• Ability to flex hours and adjust schedule as needed to meet departmental and provider onboarding requirements.
• Occasional, but rare, early morning, or evening work may be required based on provider availability or organizational needs.

Nice To Haves

• Experience in provider relations, human resources, or onboarding preferred, but not required.

Responsibilities

• Serve as the main liaison for providers during the onboarding process, ensuring prompt and respectful communication.
• Coordinate with internal departments including Medical Staff Office, Provider Enrollment, Human Resources, IT, and other supporting teams to complete onboarding tasks.
• Prepare and distribute onboarding itineraries, orientation materials, and necessary documentation.
• Track and monitor onboarding progress to ensure timely completion of all requirements.
• Assist providers with questions and escalate issues as needed to ensure a positive experience.
• Maintain accurate records and documentation in onboarding systems and shared drives.
• Ensure compliance with organizational policies, confidentiality standards, and regulatory requirements.
• Collaborate with leadership and other stakeholders to continuously improve onboarding processes.

Benefits

• Tuition reimbursement for all full and part-time colleagues effective first day of employment
• 100% paid tuition for ASN to BSN program (paid directly to learning partner)
• Benefits day one (Including: Medical, Dental, Vision, PTO, Life, STD/LTD, etc.)
• Retirement savings account with employer match
• Generous paid time off program + 7 paid holidays
• NO mandatory overtime
• Employee referral incentive program
• State of the art equipment, unlimited CEU’s and supportive team approach

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees