Onboarding Associate (Faculty & Provider Recruitment) - Hybrid

Cedars-Sinai Medical Center•Los Angeles, CA

18h•Hybrid

About The Position

Grow your career at Cedars-Sinai! [RS1] The Cedars-Sinai team is an outstanding group of professionals who give their all to care for our patients! When you join Cedars-Sinai, you’ll be a part of an institution with groundbreaking biomedical research facilities and sophisticated medical education programs that stives to remain at the forefront of advances in healthcare and science. We take pride in hiring the best, most hard-working employees. Our talented staff reflects the culturally and ethnically diverse community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for. Why work here? Ranked #1 in California and on the “Best Hospitals” Honor Roll for the 10 th consecutive year , we are a national leader in providing high-quality, patient-centered healthcare and conducting research that leads to lifesaving discoveries and innovations. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching, and community service. Today, Cedars-Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents. Beyond outstanding benefits, competitive salaries and health and dental insurance we offer tuition reimbursement and learning programs so you can achieve additional certifications and degrees while gaining the knowledge and experience needed to advance your career. At Cedars-Sinai, you’ll have access to the best physicians in the Los Angeles area. What will you be doing in this role: The Onboarding Associate, Faculty & Provider Recruitment is responsible for completing a sophisticated, highly-detailed onboarding process for clinical and non-clinical faculty new hires, promotions and transfers for the organization as well as offer subject matter expertise to audit data, educate employees and leaders who have questions about onboarding processes. The Onboarding Associate will be the main point of contact for new hire and transferring candidates during the onboarding process, while also serving as a liaison for the hiring department, Onboarding Administrator and multiple departments inside and outside of HR. Will be responsible for establishing expectations and processes to ensure the orderly and timely flow of onboarding. Will deliver excellent customer service to employees at all levels of the organization and multitasks to complete a variety of tasks within the technical platforms to ensure timely and compliant hiring. Coordinate onboarding process which includes initiating and monitoring background checks, employee health screens. Perform a variety of verification processes for licensure, certification, education, as well as coordinate all other onboarding items to ensure efficient and in compliance for hiring. Ensure all stakeholders are engaged and responsive to meet onboarding requirements. Provide education to internal staff, managers and new faculty regarding policies and procedures pertaining to the recruitment and onboarding process. Create new employee records in employee database which includes modifying information to ensure data integrity. Collect and/or ensure that all new hire and recruitment documentation has been received, completed accurately and is timely. Coordinate the position code creation process, auditing requisition request data, monitoring approval process and preparing requisitions for talent advisors. Ensure critical information remains confidential and protect personal information when processing recruitment transactions and addressing employee, candidate or new hire inquiries, in line with the organizations data privacy requirements. Maintain compliance with departmental practices, applicable local, state and federal laws and regulations. Liaise between multiple departments including teams both inside and outside of Faculty & Provider Recruitment offering subject matter expertise. Maintain dashboard with current and accurate data input. Process invoices. Review and verify invoice detail. Ensure timely submission and payment processing. Draft communications and launch initial onboarding tasks. Initiate employment eligibility verification process. Facilitate the completion of the faculty application. Submit electronic requests and launch medical staff requisition as applicable. Enroll new faculty in mandatory online training courses. Track completion and follow up on outstanding training.

Requirements

Two (2) plus years of experience in an administrative role within Human Resources Onboarding or Medical Staff credentialing, preferred in an Academic Medical Center supporting Faculty/Physician/Advanced Practice Provider onboarding/credentialing.
Two (2) plus years of experience processing high volume hiring/onboarding within a healthcare organization preferred.
High School Diploma/GED.

Nice To Haves

Familiar with Physician/APP credentialing experience highly desired.
Bachelor’s degree in Human Resources, Management, or related area preferred

Responsibilities

The Onboarding Associate, Faculty & Provider Recruitment is responsible for completing a sophisticated, highly-detailed onboarding process for clinical and non-clinical faculty new hires, promotions and transfers for the organization as well as offer subject matter expertise to audit data, educate employees and leaders who have questions about onboarding processes.
The Onboarding Associate will be the main point of contact for new hire and transferring candidates during the onboarding process, while also serving as a liaison for the hiring department, Onboarding Administrator and multiple departments inside and outside of HR.
Will be responsible for establishing expectations and processes to ensure the orderly and timely flow of onboarding.
Will deliver excellent customer service to employees at all levels of the organization and multitasks to complete a variety of tasks within the technical platforms to ensure timely and compliant hiring.
Coordinate onboarding process which includes initiating and monitoring background checks, employee health screens.
Perform a variety of verification processes for licensure, certification, education, as well as coordinate all other onboarding items to ensure efficient and in compliance for hiring.
Ensure all stakeholders are engaged and responsive to meet onboarding requirements.
Provide education to internal staff, managers and new faculty regarding policies and procedures pertaining to the recruitment and onboarding process.
Create new employee records in employee database which includes modifying information to ensure data integrity.
Collect and/or ensure that all new hire and recruitment documentation has been received, completed accurately and is timely.
Coordinate the position code creation process, auditing requisition request data, monitoring approval process and preparing requisitions for talent advisors.
Ensure critical information remains confidential and protect personal information when processing recruitment transactions and addressing employee, candidate or new hire inquiries, in line with the organizations data privacy requirements.
Maintain compliance with departmental practices, applicable local, state and federal laws and regulations.
Liaise between multiple departments including teams both inside and outside of Faculty & Provider Recruitment offering subject matter expertise.
Maintain dashboard with current and accurate data input.
Process invoices.
Review and verify invoice detail.
Ensure timely submission and payment processing.
Draft communications and launch initial onboarding tasks.
Initiate employment eligibility verification process.
Facilitate the completion of the faculty application.
Submit electronic requests and launch medical staff requisition as applicable.
Enroll new faculty in mandatory online training courses.
Track completion and follow up on outstanding training.