On-Site Management Executive

Akam Associates Inc•New York, NY

8h•Onsite

About The Position

The On-Site Management Executive is responsible for the day-to-day leadership and operational oversight of a large, high-profile New York City cooperative building. This role serves as the primary on-site representative of ownership and works closely with the Board of Directors, shareholders, and managing agent to ensure exceptional building operations, financial stewardship, regulatory compliance, and resident satisfaction. The ideal candidate is a seasoned NYC co-op professional with strong board-facing experience, a deep understanding of union environments, capital projects, and New York City regulatory requirements.

Requirements

Bachelor’s degree in business, real estate, or a related field preferred
Minimum of 5+ years of NYC residential cooperative and condominium property management experience; on-site experience strongly preferred
Proven experience working directly with co-op Boards and navigating board governance dynamics
Strong knowledge of NYC building systems, union labor environments, and local laws and regulations
Demonstrated experience managing capital improvement and construction projects
Solid financial acumen, including budgeting, financial reporting, and expense management
Excellent verbal and written communication skills with a polished, professional presence
Proficiency in MS Office Suite (Outlook, Excel, Word); property management software experience a plus

Responsibilities

Assume full accountability for all operational, financial, and administrative aspects of the cooperative
Implement and manage the property’s strategic plan, annual operating budget, and long-term capital planning
Oversee daily building operations, ensuring service excellence, safety, and regulatory compliance
Act as the primary liaison to the Board of Directors, maintaining consistent, professional communication
Prepare for and lead monthly and annual Board meetings, ensuring adherence to agendas and effective decision-making
Partner with the Board on policy development, house rules enforcement, and shareholder communications
Supervise and manage on-site building staff, including union and non-union employees (e.g., doormen, porters, handymen, engineers)
Oversee third-party vendors and service providers, including contract negotiation, performance management, and cost control
Foster a collaborative, accountable, and service-oriented on-site team culture
Work closely with the Assistant Property Manager and accounting team on budgeting, forecasting, financial reporting, and variance analysis
Monitor expenses, approve invoices, and ensure adherence to financial controls and Board-approved budgets
Oversee apartment alterations, major repairs, and capital improvement projects from planning through completion
Coordinate and manage NYC compliance requirements, including Local Law 11 (FISP), Local Law 152, Local Law 97, DOB, HPD, FDNY, and other regulatory mandates
Review and interpret construction drawings, specifications, and contracts; coordinate with architects, engineers, and expeditors
Conduct regular and formal site inspections in accordance with established SOPs
Proactively identify building issues and implement preventative maintenance strategies
Respond to and manage emergencies, including after-hours crisis situations, ensuring timely resolution and communication