OME Business Services Professional

University of Colorado • Aurora, CO

10d • Hybrid

About The Position

The Business Services Professional - Procurement and Agreements, provides administrative and operational support for contracts, affiliation agreements, and procurement activities within the Office of Medical Education. This position is responsible for the coordination, routing, and tracking of affiliation agreements and contract requests, as well as the execution of procurement processes for assigned departments. This role serves as a primary point of contact for business services support, working in close collaboration with internal stakeholders, affiliate sites, and central administrative offices. The position ensures compliance with university policies and procedures while delivering high-quality customer service and supporting efficient, standardized business operations.

Requirements

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
• One year of professional level experience working in business services coordination, finance, procurement, contracts, affiliation agreements or analytics.
• Applicants must meet minimum qualifications at the time of hire.
• Applicants must be legally authorized to work in the United States without requiring sponsorship.

Nice To Haves

• Experience with procurement, purchasing, or contract/agreement coordination
• Experience using an enterprise financial or e-procurement system
• Experience working in higher education, healthcare, or a similarly complex organization
• Familiarity with university fiscal, procurement, or contracting policies and procedures

Responsibilities

• Affiliation Agreements & Contract Administration Coordinate the preparation, routing, and tracking of affiliation agreements from initiation through execution
• Submit contract requests through university systems and monitor progress through review and approval workflows
• Serve as a liaison between affiliate sites, departments, and central offices (e.g., legal, procurement)
• Maintain agreement records and tracking tools to ensure timely execution, renewals, and compliance
• Provide guidance to departments on contract submission processes and requirements
• Procurement & Purchasing Complete procurement transactions for assigned departments in accordance with university policies and procedures
• Initiate and process purchase order requests using the university’s e-procurement system
• Coordinate procurement activities including: Official functions and event-related purchases (including required approvals and documentation) Gift cards and programmatic purchases Honoraria and non-employee payments Conference registrations and booth reservations Service agreements and HR scopes of work
• Facilitate purchasing of equipment, including computers, assets, and branded materials, ensuring required pre-approvals are obtained
• Answer questions from end-users on how to order through approved vendors and complete purchases directly as requested (e.g., office supplies and online purchasing platforms)
• Financial Processing & Compliance Process invoices, reimbursements, and payment requests in alignment with university fiscal policies
• Support travel requests and related expense processes
• Ensure all transactions are properly documented and compliant with applicable policies and procedures
• Track and follow up on procurement and payment activities to ensure timely completion
• Customer Service & Stakeholder Engagement Serve as a business services resource for assigned departments within the Office of Medical Education
• Develop and maintain effective working relationships with internal stakeholders and affiliate partners
• Provide guidance and training on procurement, contracting, and administrative processes
• Proactively identify opportunities to improve workflows, enhance efficiency, and support operational consistency
• Other Duties Support other ad hoc projects or tasks, as requested.
• Participate in professional development for growth and career development.

Benefits

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year: Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level